Title: Specialist I, Accounts Payable
Job Summary: The Accounts Payable Specialist is responsible for end-to-end AP processing with a strong emphasis on accuracy, timeliness, and cross-functional coordination. This role supports high-volume vendor payments related to logistics, manufacturing operations, and services, ensuring compliance with internal controls, contract terms, and payment schedules.
Responsibilities include:
- Process high-volume invoices (PO and non-PO) with accuracy and timeliness
- Perform 2-way and 3-way matching (PO, receipt, invoice)
- Validate pricing, quantities, freight terms, and tax treatment
- Prepare and execute weekly/monthly payment runs (ACH, wire, check)
- Ensure invoices are paid in accordance with negotiated terms and cash-flow priorities
- Serve as primary AP contact for assigned vendors
- Resolve invoice discrepancies, short payments, and billing disputes
- Coordinate with Procurement, Logistics, Receiving, and Operations to clear holds
- Maintain professional vendor relationships to prevent shipment delays or service interruptions
- Process freight invoices (ocean, air, trucking, drayage, warehousing)
- Validate accessorial charges, detention/demurrage, and fuel surcharges
- Support urgent or exception payments tied to production-critical shipments
- Escalate payment risks that may impact inbound materials or outbound deliveries
- Ensure compliance with internal AP policies and SOX controls
- Maintain proper documentation and audit trails
- Assist with internal and external audits as required
- Ensure vendor master data accuracy (W-9s, banking details, tax status)
- Reconcile AP subledger to GL
- Monitor aging reports and proactively manage overdue items
- Support month-end close activities
- Provide AP metrics and Ad-hoc analysis when requested
- All other duties as assigned
Qualifications:
- Associate or bachelor’s degree in accounting, Finance, or related field
- 3+ years of Accounts Payable experience
- Experience in manufacturing, logistics, or supply chain environments strongly preferred
- Proficiency with ERP systems (SAP, Oracle, NetSuite, or similar)
- Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables)
- Familiarity with freight invoices and logistics cost structures is a strong plus
- High attention to detail and accuracy
- Strong sense of urgency and accountability
- Experience supporting centralized AP for multiple business entities or sites
- Ability to manage competing priorities in a fast-paced environment
- Understanding of Incoterms and logistics cost driver
- Clear, professional communication with internal teams and external vendors
- Comfortable escalating issues that pose operational or financial risk
- Proven ability to work cross-functionally with Supply Chain and Operations
Physical Requirements and Working Conditions
- Ability to sit for extended periods while working at a computer
- Frequent use of hands and fingers for typing, filing, and operating office equipment
- Occasional standing, walking, bending, and reaching
- Ability to lift and carry light office materials (up to 10–15 lbs), such as files or office supplies
- Visual acuity to read screens, documents, and reports
- Ability to attend meetings and interact with employees, clients, and vendors
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid time off
- Referral program
- Relocation assistance
- Retirement plan
- Vision insurance
Experience:
- Accounts payable: 3 years (Required)
- Manufacturing, logistics or supply chain?: 3 years (Required)
- Vendor management: 3 years (Required)
Ability to Commute:
- Mesquite, TX 75149 (Required)
Work Location: In person
