Job Overview
Adriana's is seeking a dynamic and highly organized Operations Coordinator to join our team! In this vital role, you will oversee daily operational activities, streamline administrative processes, and ensure smooth communication across departments. Your energetic approach and attention to detail will drive efficiency, support team collaboration, and enhance overall office management. This position offers an exciting opportunity for someone with strong organizational skills, a passion for process improvement, and experience in administrative and financial operations. If you thrive in a fast-paced environment and enjoy coordinating multiple tasks seamlessly, this is the perfect role for you!
Duties
- Manage schedule coordination for internal teams, external vendors, and client appointments using calendar management tools.
- Oversee vendor relationships, including negotiations, and ongoing communication to ensure timely service delivery and completion
- Support event planning efforts by organizing logistics, preparing materials, and coordinating with stakeholders to execute successful events.
- Handle bookkeeping and accounting tasks using accounting software such as QuickBooks; maintain accurate records of financial transactions.
- Assist with different department needs and confidential information handling to ensure compliance and data security.
- Manage office supplies inventory, filing systems, multi-line phone systems, front desk duties, and maintenance team communication to maintain an organized workspace.
- Prepare reports using spreadsheets and Microsoft Office tools; support budgeting and financial analysis activities.
- Support office management initiatives by implementing process improvements that enhance efficiency and productivity.
- Assist with vendor proposals, budgets, and negotiations
Experience
- Proven experience in office administration or operations coordination within a professional environment.
- Demonstrated supervisory experience managing teams or staff members effectively.
- Proficiency with accounting software such as QuickBooks or similar financial tools; solid bookkeeping skills.
- Strong technical proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and spreadsheets for data analysis and reporting.
- Experience with event planning, vendor management, calendar scheduling, and project coordination preferred.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting.
- Exceptional communication skills—both verbal and written—coupled with professional phone etiquette.
- Bilingual in both English and Spanish
Schedule: Monday- Friday 10:00 am to 7:00 pm
Pay: Starting $25 hourly
Pay: From $25.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Operations management: 2 years (Preferred)
- Vendor management: 2 years (Preferred)
Language:
Ability to Commute:
- Irvine, CA 92614 (Preferred)
Work Location: In person
