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JUDICIAL ADMINISTRATIVE ASSISTANT TO THE TRIAL COURTS
STATE OF MAINE JUDICIAL BRANCH
LOCATION: Androscoggin County, Lewiston
GENERAL SUMMARY
This is a responsible legal administrative assistant position of a confidential nature. Work involves providing clerical, administrative, and organizational support to Judicial Officers in the Trial Courts (and others as directed) by performing a wide range of tasks related to scheduling, correspondence, electronic and paper file management, processing and preparing documents, courtroom assistance, and office management.
Incumbents may be required to perform work in other Judicial Branch offices and areas when doing so does not interfere with providing clerical, administrative, and organizational support to Judicial Officers in the Trial Courts.
Salary Range:
Starting pay is $24.12 - $25.30 per hour.
Grade 11: $24.12 - $32.65
What We Offer:
At the Maine Judicial Branch, we value our employees, which is why we offer great benefits. In addition to competitive pay, we provide:
Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
Paid Parental Leave: 4 weeks
Gym membership and childcare reimbursement programs
Public Service Student Loan Forgiveness Program
Health insurance coverage (85%-100% employer-paid for employee-only plan)
Health insurance premium credit (5% decrease in employee premiums)
Dental insurance (100% employer-paid for employee-only plan)
Health and dependent care flexible spending accounts
Defined Benefit Pension plan contributions
Voluntary deferred compensation (retirement savings 457 Plan)
Up to $1000 Tuition Reimbursement each year
Employer-paid life insurance (1x annual salary)
Additional wellness benefits
ESSENTIAL JOB FUNCTIONS*
Develops and maintains quarterly schedules for one or more judicial region(s). This may include:
Assisting in development and maintenance of regional schedules and court schedules,
Monitoring and maintaining electronic schedules and calendars for shared access, including assisting with requests and notification for adjustments,
Coordinating the scheduling for Judicial Officers' vacations, meetings, and appointments, and
Assisting in courtroom, conference, and meeting room scheduling.
Types, proofreads, and manages filing and organization of documents including correspondence, decisions, orders, reports, and manuals.
Assists with correspondence between Judicial Officers and the public while maintaining upmost confidentiality. This may include: opening and distributing mail addressed to Judicial Officers, screening and answering incoming telephone calls, and providing general assistance to visitors.
Maintains lists, logs, and directories.
Organizes and maintains confidential files and office filings systems.
Provides organizational and clerical support for various projects (e.g., data gathering, quality review, judicial committees, etc.).
Transcribes audio tapes and electronic recordings.
Schedules and confirms appointments, settlement conferences, meetings, and travel arraignments.
Serves as the point person for office management duties, including ordering and organizing supplies, preparing and organizing documents for mailing, answering, making and transferring telephone calls, and organizing office operations and procedures.
Performs work with other Judicial Branch offices and areas as time permits. This may include: responding to calls directed to the Service Center, electronic recording or other courtroom assistance, and general clerical work of docketing, filing, and sorting documents.
MINIMUM EDUCATION AND EXPERIENCE REQUIRED TO BE CONSIDERED FOR EMPLOYMENT
At least two years of experience as a secretary or administrative assistant, preferably in the legal field.
Associate's Degree in a related field. (NOTE: Equivalent combinations of education and experience may be considered and, if deemed sufficient and appropriate, may be substituted for the degree requirement.)
KNOWLEDGE, SKILLS, AND TRAINING TO ADEQUATELY PERFORM JOB DUTIES
Extensive knowledge of the English language and legal terminology, grammar, citations, punctuation, spelling, and style.
Demonstrated ability to understand and use The Bluebook, A Uniform System of Citation.
Ability to efficiently and accurately prepare and proofread documents.
Ability to accurately type and keyboard at least 60 words per minute.
Skill at machine transcription.
Skill and proficiency in the use of various computer applications, including, but not limited to: Microsoft Excel and other database and spreadsheet software, Microsoft Word and other word processing applications, email, FileMaker Pro, Microsoft PowerPoint, Internet applications including Google Apps, and must possess the ability to quickly learn and develop the skills and proficiency to use evolving and replacement applications.
Familiarity with legal research.
Ability to verify citations.
Knowledge of modern office practices and procedures.
Skill in the use and care of office equipment.
Ability to understand and follow oral and written instructions.
Ability to understand court procedures, legal documents, laws, and legal factors pertaining to the court system.
Ability to interact effectively with the public, other court staff, judges, and attorneys in a variety of situations and circumstances.
Ability to deal with various personalities and competing priorities in an efficient and effective manner.
Ability to work independently.
Ability to work both independently and effectively in a team environment.
Ability to be self-motivated and self-aware.
How to Apply:
This position will remain open until filled. Cover letter, resume, and online application are required and must be submitted online at http://maine.wd5.myworkdayjobs.com/en-US/Judicial/details/Jud-Adm-Asst-To-The-Trial-Courts-465-_R26-03142-1
The Judicial Branch is an EEO/AA employer.
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If you have any questions about the online application process, please contact the Judicial Branch Human Resources Department at [email protected].
