We are looking for a highly organized, motivated, and dependable Personal Assistant / Administrative Project Coordinator to work directly with our General Contractor and help manage daily operations, client communication, project coordination, scheduling, and administrative responsibilities.
This position is ideal for someone who enjoys organization, problem solving, communication, and being involved in multiple moving parts of a growing construction company. You will help keep projects, clients, subcontractors, and internal operations moving smoothly.
Construction experience is helpful but not required. We are looking for someone with strong communication skills, attention to detail, and the ability to learn and grow.
Key Responsibilities
Project Coordination
- Assist with managing active construction projects from start to completion• Help organize project schedules and timelines• Coordinate communication between clients, subcontractors, vendors, and company leadership• Follow up with crews on daily progress updates• Track project milestones and upcoming tasks• Help prepare for project starts, inspections, and walkthroughs• Maintain project files, photos, documents, selections, and updates
Client Communication
- Provide professional updates to clients through phone, text, and email, complete follow up calls, emails, texts for new potential customers• Schedule meetings, walkthroughs, consultations, and appointments• Assist with client questions and coordinate answers with the project team• Maintain a positive client experience throughout the construction process
Administrative Support
- Manage calendar and daily scheduling for the General Contractor• Organize and issue emails, documents, estimates, invoices, and project information• Prepare proposals, contracts, change orders, and project paperwork• Coordinate permits, applications, and required documents, collaborate with lender terms for finance projects• Track important deadlines and follow-ups• Keep project systems organized and updated
Vendor & Subcontractor Coordination
- Schedule subcontractors and confirm project timelines• Communicate expectations and upcoming work details• Collect estimates, invoices, receipts, and documentation• Help coordinate material orders and deliveries• Verify selections and project information before installation
Personal Assistant Responsibilities
- Assist with daily priorities and organization• Help manage reminders, appointments, and business tasks• Support company growth and improving systems/processes• Complete research and special projects as needed
Ideal Candidate
The right person will be:
✓ Extremely organized✓ Reliable and responsible✓ A strong communicator✓ Comfortable talking with clients and contractors✓ Able to multitask and prioritize✓ Detail-oriented✓ Positive and solution-focused✓ Willing to learn construction processes and grow with the General Contractor✓ Comfortable working in a fast-paced environment
Required Skills
- Strong computer skills• Email and calendar management• Google Drive / Google Workspace experience• Strong writing and communication skills• Ability to learn construction software and systems• Reliable transportation• Professional attitude and appearance
Preferred Experience
- Construction or remodeling experience• Project coordinator experience or similar Management Experience• Administrative assistant experience Office Management Experience• Customer service experience• Scheduling experience
Pay: $4,000.00 per month
Work Location: Hybrid remote in Richardson, TX 75081
