Administrative Coordinator / Project Coordinator
Location: Oxnard, California
Employment Type: Full-Time
Proficiency Test Required
About the Role
We are looking for a highly organized, detail-oriented, and schedule-driven Administrative Coordinator / Project Coordinator to join our team. This is a fast-paced position that requires exceptional multitasking skills, strong follow-through, and the ability to manage multiple projects simultaneously while delivering outstanding customer service.
The ideal candidate is resourceful, proactive, and thrives in an environment where priorities change throughout the day. Our clients always come first, and we're looking for someone who can keep projects moving efficiently from start to finish.
Responsibilities
- Create, prepare, and manage project estimates and purchase orders.
- Coordinate with vendors to ensure timely delivery of products and services.
- Follow up on outstanding tasks, orders, and project milestones.
- Manage up to 25 active client projects simultaneously while maintaining accuracy and organization.
- Track schedules, deadlines, and project progress.
- Communicate professionally with clients, vendors, and internal team members.
- Prioritize competing deadlines and adapt quickly to changing priorities.
- Maintain accurate records and documentation.
- Identify issues proactively and recommend solutions to keep projects on schedule.
Qualifications
- Highly organized with exceptional attention to detail.
- Strong time management and scheduling skills.
- Ability to multitask and work effectively in a fast-paced environment.
- Excellent verbal and written communication skills.
- Resourceful with strong problem-solving abilities.
- Reliable with excellent follow-through and accountability.
- Proficient in Microsoft Office (Outlook, Excel, and Word); experience with project management or estimating software is a plus.
- Previous experience in project coordination, construction administration, operations, office management, and positive customer service is preferred.
What We're Looking For
The successful candidate is someone who:
- Enjoys staying organized and keeping projects on track.
- Can confidently manage multiple clients, vendors, and deadlines.
- Works well independently while collaborating with a team.
- Maintains a positive, professional attitude under pressure.
- Takes ownership of tasks and consistently follows through.
A proficiency test is required as part of the interview process.
If you are organized, dependable, and enjoy working in a high-energy environment where no two days are the same, we'd love to hear from you. Apply today!
Job Type: Full-time
Pay: $30.00 - $33.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have administrative and project coordination experience? Are you extremely detailed and schedule oriented? Are you resourceful and a self starter? If the answer to all of these is yes, then please apply :)
Experience:
- Project Coordination: 1 year (Required)
- Customer Service: 1 year (Required)
- QuickBooks: 2 years (Required)
- Appointment scheduling: 2 years (Required)
- Logistics: 2 years (Required)
- Microsoft Outlook: 1 year (Required)
- Canva: 1 year (Preferred)
- AP/AR: 1 year (Required)
- Administrative and Office Management : 2 years (Required)
- Attention to detail: 1 year (Required)
- Resourcefulness: 1 year (Required)
Ability to Commute:
- Oxnard, CA 93035 (Required)
Work Location: In person
