Position Summary
Live Art International is seeking a highly organized, detail-oriented, and energetic Administrative Assistant to support our growing team. As a nationally recognized art engagement and entertainment production firm, we create one-of-a-kind experiences for corporate events, festivals, galas, and brand activations across the country.
This role is ideal for someone who thrives in a fast-paced, creative environment and enjoys wearing multiple hats. The Administrative Assistant will provide administrative support, assist with sales and marketing initiatives, maintain company data, and help ensure the smooth day-to-day operation of our office.
Primary ResponsibilitiesAdministrative & Sales Support
- Provide day-to-day administrative support to the leadership team.
- Organize digital files and maintain company records.
- Assist the sales team with preparing client proposals and presentations.
- Support the preparation of marketing materials and collateral.
Social Media & Marketing Support
- Manage and schedule content across social media platforms.
- Assist in creating engaging posts showcasing entertainment, activations, and events.
- Maintain an organized content library of photos and videos.
- Monitor social media engagement and respond to basic inquiries.
- Help keep the company website and marketing materials current.
Data Entry & Database Management
- Maintain accurate client, vendor, and performer records.
- Enter and update event information, contacts, pricing, and inventory.
- Organize spreadsheets and databases to ensure information remains current.
Qualifications
- 2+ years of administrative experience, preferably in events, hospitality, entertainment, marketing, or a creative agency.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Experience with Google Workspace.
- Familiarity with CRM software and social media platforms is preferred.
- Ability to manage multiple projects while maintaining strong attention to detail.
- Self-motivated with the ability to work independently and collaboratively.
- Positive attitude and willingness to jump in wherever needed.
Preferred Skills
- Experience working in the events, entertainment, hospitality, or marketing industries.
- Basic graphic design experience using Canva or Adobe Creative Suite is a plus.
- Photography or content creation experience is a bonus.
- Comfortable learning new software and technology.
What We're Looking For
The ideal candidate is dependable, resourceful, proactive, and enjoys supporting a creative team that produces memorable experiences. They are equally comfortable organizing spreadsheets, preparing client materials, posting on social media, and helping solve the countless details that make exceptional events possible.
About Live Art International
Live Art International is a premier art engagement and entertainment production firm specializing in interactive activations, custom experiences, live entertainment, and creative event solutions for corporate clients, destination management companies, agencies, and festivals nationwide. With more than 85 unique activation concepts and over two decades of experience, our mission is to create unforgettable moments that inspire engagement, connection, and creativity.
Pay: $24.50 - $30.00 per hour
Work Location: In person
