Immigration Law Office of Carmen Bello seeks a full-time Receptionist to join our team. Our busy family base immigration firm has an immediate opening for a full-time (25 hours per week) Bilingual (English/Spanish) Receptionist in our office in Chelsea, MA. The ideal candidate will work alongside the Managing Attorney and Administrative Manager.
Candidates should have strong teamwork skills, you may perform the bulk of your job duties independently, but you should be able to think of your work in the context of the firm’s broader goals.
Work Schedule - Monday to Friday 8:30 AM to 5:00 PM
Responsibilities:
The candidate will be responsible for handling day to day relationships with clients and the administrative team.
- Schedule appointments and manage calendars.
- Greet and assist visitors.
- Taking payments from clients.
- Answer and direct phone calls in a professional manner and take messages when necessary.
- Received mail.
- Assist with event planning and coordination.
- Perform general administrative duties such as filing, scanning and data entry.
- Coordinate office supplies and maintain inventory.
- Assist with project coordination and follow-up on tasks as needed
- Work under Administrative Manager to analyze reports and provide support.
Qualifications and Requirements:
- 1 year of professional office experience.
- Ability to assist multiple staff members with various tasks and projects.
- Advanced fluency in English and Spanish languages (oral and written).
- Strong customer service orientation.
- Excellent organizational and time management skills, and attention to detail.
- Ability to work on multiple projects in a deadline-oriented environment.
- Excellent oral and written communication skills.
- Knowledge of macOS and Internet applications is essential. Knowledge of other legal software is a plus.
- Friendly and positive attitude.
- Ability to work well in a team and independently.
Please note that this job description is not exhaustive and additional responsibilities may be assigned as needed.
Pay: $18.00 - $20.00 per hour
Ability to Commute:
- Chelsea, MA 02150 (Required)
Ability to Relocate:
- Chelsea, MA 02150: Relocate before starting work (Required)
Work Location: In person
