Job Summary
We are seeking an energetic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring seamless daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a proactive attitude to handle a variety of tasks with professionalism and efficiency. This paid position offers an exciting opportunity to contribute to a dynamic organization while developing your administrative expertise.
Duties
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
- Organize and facilitate events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled smoothly.
- Purchasing and inventory management
- Support project coordination efforts by tracking deadlines, preparing materials, and collaborating with internal teams to ensure timely completion of initiatives.
- Manage office operations including filing, front desk duties, multi-line phone systems, and supply inventory management to maintain a productive workspace.
- Coordinate business travel arrangements and accommodations while ensuring all logistical details are efficiently managed.
- Utilize video conferencing software for remote meetings and ensure technical setup is seamless for all participants.
- Maintain effective internal communication channels to keep teams informed and aligned on organizational updates.
Skills
- Willingness to develop new skills
- Proficiency in productivity software such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and Microsoft Outlook Calendar.
- Excellent typing speed combined with strong proofreading and transcription abilities.
- Demonstrated ability to manage multiple priorities efficiently in a fast-paced environment.
- Skilled in event planning, project management, and office management tasks.
- Familiarity with bookkeeping software like NetSuite and basic data entry procedures.
- Exceptional communication skills including phone etiquette and professional internal communication practices.
- Technical proficiency with video conferencing tools (e.g., Zoom, Teams) and digital signature platforms like DocuSign.
- Ability to handle confidential information responsibly while maintaining high levels of discretion.
- Strong interpersonal skills with a collaborative approach when working with C-suite executives and team members alike.Join us as a Personal Assistant where your proactive approach will empower our leadership team to focus on strategic priorities while you keep the wheels turning smoothly!
Pay: $20.00 - $25.00 per hour
Benefits:
Work Location: In person
