Overview:
Join our established litigation and insurance defense law firm in northwest Las Vegas, conveniently located near the 215 and 95 freeways. We are seeking a detail-oriented Accounts Payable Clerk to serve as the firm's primary accounts payable processor, ensuring accurate, timely, and compliant processing of vendor invoices, payments, reimbursements, and client-related expenses. This role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a legal environment.
We offer a comprehensive benefits package, including medical, dental, vision, FSA, life insurance, and long/short-term disability after the probationary period. Plus, regular hours of Monday through Thursday, from 8:30 am to 5:00 pm, and Friday, 8:30 am to 2:00 pm.
Key Responsibilities:
- Process vendor invoices for both client-related and firm expenses in a timely manner while ensuring compliance with firm policies and client guidelines.
- Serve as the primary point of contact for vendors and review and reconcile monthly accounts payable statements.
- Process the firm's weekly check run, including check preparation, mailing, copying, filing, and related documentation.
- Review and process reimbursement requests and check requests in accordance with internal policies and approval procedures.
- Process and scan new file memoranda, create new matters in the firm's system, and notify appropriate litigation team members of matter openings.
- Prepare and enter billable client expenses for monthly invoicing, including Nevada District Court filing fees, Westlaw charges, and other reimbursable costs.
- Maintain and distribute a weekly report of unpaid vendor invoices, including status updates and follow-up actions.
- Research and resolve stale-dated checks and coordinate issuance of replacement checks when necessary.
- Maintain vendor W-9 records and request updated documentation as needed to ensure compliance.
- Prepare vendor invoices and related records for off-site storage in accordance with the firm's retention policies and procedures.
- Collaborate with attorneys, paralegals, and administrative staff to resolve accounts payable and expense-related questions.
Qualifications:
- High school diploma or equivalent
- Minimum of 2 years of accounts payable, accounting, or law firm accounting experience.
- Knowledge of accounts payable procedures, expense recovery, and vendor management.
- Excellent attention to detail, accuracy, and organizational skills.
- Ability to prioritize tasks and meet deadlines in a deadline-driven environment.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.
- Strong proficiency in Microsoft Office, particularly Excel preferred.
Pay: $21.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Application Question(s):
- What aspects of this role align with your experience and career goals?
- What prompted you to apply for this position?
Experience:
- Accounting: 2 years (Required)
Work Location: In person
