Seminary Program and Student Life Assistant

Fresno Pacific University -
Fresno, CA

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Job Details

Full-time
$35,360 - $42,640 a year

Benefits

Health insurance
Dental insurance
Vision insurance
403(b)
Life insurance

Qualifications

Computer operation
Customer communication
Confidential information handling
Serving clients
Driving
Productivity software

Full Job Description

Position Summary

Department: School of Graduate and Professional Studies

Reports To: Department Chair

Status: Non-Exempt

The Seminary Program and Student Life Assistant (Assistant) is responsible for the day-to-day office operations and student experience at FPU Biblical Seminary. This includes providing administrative support to program directors and the MFT Program, implementing administrative tasks, and coordinating communications, events, and student spaces. The Assistant is responsible for maintaining knowledge of current laws and regulations related to the profession by the CA Board of Behavioral Sciences, facilitates procedural relationships with the Department Chair, Seminary Admissions, Seminary Advancement, and other FPU offices, and works as part of a team that fosters a positive experience for students.

Essential Functions

Provide comprehensive administrative assistance (e.g., internal communications, reimbursements, meeting logistics & minutes, paperwork/ forms, reports).
Support the Department Chair’s priorities and assist executive staff as directed.
Assist the other assistants in administrative coordination and schedule (e.g. faculty candidate visits).
Manage adjunct faculty onboarding—agreements, payouts, and initial system training.
Serve as primary point of contact and liaison for adjunct faculty.
Maintain course offerings and enrollment data in Colleague; alert faculty or leadership to add/cancel classes.
Manage textbook orders and course materials logistics.
Stay current with accrediting/licensing bodies (e.g., BBS, WASC, ATS).
Assist with accreditation processes and regulatory filings.
Update the Practicum Manual and Program Handbook annually.
Audit and manage Therapy Assistance Funds.
Provide support for community-building activities, coffee breaks, luncheons, and events
Help plan, coordinate, and implement all Seminary related events including scheduling and coordinating rooms and food service, including but not limited to, the annual Seminary Graduation Gala, Hooding Ceremonies, Commencement, Convocations, etc.
Facilitate student communications, orientation events, and outgoing student liaison.
Oversee Seminary Student Leadership Team activities.
Order and restock office and student-space supplies; handle mail and maintenance requests.
Retrieve and sort departmental mail
Maintain proficiency in university systems and train faculty as needed.
Interface with offices (Provost, Registrar, Financial Aid, IT) on behalf of students and faculty.
Assist with coordination and completion of Admissions interviews for prospective students
Provide administrative support for the Pacific Counseling Center Executive Director and Administrative Staff as directed
Greet new and existing clients
Travel to various regional sites as needed.
Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University, integrating your Christian faith into your role and responsibilities.
Embrace the mission, vision, and values of Fresno Pacific University, affirm the FPU Faith Expectations (Download PDF reader), and support the ideals and practices articulated in "The Fresno Pacific Idea”
Uphold and advance Fresno Pacific University’s commitment to Christ-centered higher education, holistic student development, and serving diverse communities.
Complete tasks timely with work that is comprehensive, complete, and accurate
Communicates clearly, listens attentively, and seeks to understand others
Collaborates productively with colleagues of varying skillset
Other job duties as assigned

Qualifications

Qualifications:

At least 1-2 years of office experience, including Microsoft 365 programs
Excellent customer service
Willingness to assist in various tasks as they arise
Able to complete confidential tasks
Must be a self-starter, able to work productively, independently, and take initiative

Environmental Conditions:

Indoors in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes at least eighty percent (80%) of the time.
Frequent computer use at a workstation, up to eight hours per day.
Frequently work at a fast pace with unscheduled interruptions.
Drive personal or University vehicles to appointments.
Public contact position requiring professional apparel, personal hygiene, and grooming.

Physical Demands:

This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events.
While performing the duties of this job, the employee is regularly required to: remain in a stationary position 80 % of the time, be able to move about inside the office to access file cabinets/office machinery etc., operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employee is occasionally required to position self to reach items on the floor and in high cabinetry.
The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to communicate with others to exchange information including both over the telephone and in-person communication with callers and community members and be able to read a computer screen and paper documents.
Reasonable accommodations for those with disabilities will be provided in accordance with law.

University Information

$35,360.00 to $42,640.00 is the annual starting salary for this role and reflects what Fresno Pacific University reasonably expects to pay for this position. Actual compensation may vary based on qualifications, experience, and internal equity. In addition to compensation, FPU offers a competitive benefits package.

Reserving its rights as a religious institution, Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, age or disability, or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity, FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability, you should contact FPU’s Human Resources Department at [email protected]. As a religious institution, the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith, the FPU Idea and the University’s governance by the Pacific District Conference of Mennonite Brethren Churches.

This information, including salary, is accurate as of June 15, 2026.

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Position Summary

Essential Functions

Qualifications

University Information

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