Essential Duties and Responsibilities of the Position
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Registers new students, verifies residency, requests records from previous schools, and inputs data into the Student Information System (SIS).
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Processes transfers, creates withdrawal packets, and sends official academic records to new schools.
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Maintains physical cumulative folders and digital databases (e.g., test scores, immunization records, and attendance logs).
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Organizes the grading process, posts grades, and processes official transcript requests for colleges, employers, and scholarships.
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Calculates and certifies Grade Point Averages (GPAs), class rank, and honor rolls.
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Compiles data submissions required by school administration, the Diocese and TCCB ED.
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Checks student records against graduation requirements, prepares diploma lists, and verifies graduates.
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Verifies academic standing for extracurricular activities, honors societies, and sports (e.g., TAPPS eligibility).
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Enforces privacy regulations regarding student records.
Position Requirements
Knowledge, Skills and Abilities:
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Able to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
- Has a working knowledge of the Blackbaud System used in student data input.
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Has a working knowledge of codes, regulations and laws related to student enrollment, graduation and transfers.
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Ability to routinely gather, collate, and/or classify data; and use basic, job-related equipment.
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Knowledge of telephone etiquette and operations.
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Possession of strong interpersonal skills and sound judgment.
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Ability to communicate effectively with the public, employees, and peers.
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Ability to store and file correspondence and data in an organized manner.
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Ability to use correct grammar when writing and speaking.
Education and Experience:
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Associates degree required; Bachelor's degree in related field preferred.
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Three or more years of experience as a registrar or in a related field.
Physical Requirements Specific to the Job:
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Prolonged periods sitting at a desk and working on a computer.
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Must be able to lift up to 15 pounds at times.
