MIDDLE SCHOOL SECRETARY
GLENWOOD COMMUNITY SCHOOLS CLASSIFIED STAFF JOB DESCRIPTION
Position: Middle School Secretary
Qualifications:
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High school diploma
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Knowledge of basic typing skills, computer word processing, database, and spreadsheet.
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Ability to apply public relations skills effectively and utilize oral and written channels of communication.
Reports To: Building Principal
Consults With: Middle school staff, parents, students, transportation department, central office staff, staff from other buildings.
Position Goal: To complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the building.
Performance Responsibilities:
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Attendance is necessary to be successful in this position.
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Enter all student data from registration sheets into program.
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Check each student's schedule to see that all periods are accounted for.
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Print student schedules for distribution.
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Print, maintain and update student locator cards for office and counselor.
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Register and schedule new students into class at the time they register so they are able to start class immediately.
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Contact new student's previous school, as needed, for best placement in special education programs if counselor is unavailable to do so.
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Check each student record to ensure that all have received a grade.
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Send confirmation sheets to teachers for grade verification.
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Run all grade reports after changes are entered.
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Run year-end labels and attendance reports for cum folders.
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Maintain attendance records and run reports regarding excessive absenteeism.
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Maintain discipline file for reports of frequency and year-end documentation.
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Send data to high school for next year data entry.
GENERAL OFFICE DUTIES
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Answer phone and direct call to proper areas.
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Assist the caller if person wanted is not immediately available or take a message.
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Write passes for students entering late or leaving early.
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Keep file of advance notice absences.
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Keep track of the period attendance.
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Make every attempt to notify parent of student's absence if no one has called in for that student.
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Send out assignment sheets if homework requested and have books sent to the office.
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Compose letters, memos as directed by principal, i.e. to parents, county attorney.
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Sort mail.
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Type daily bulletin when other secretary is absent.
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Receive messages from parent to send out to the student.
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Maintain confidentiality as needed.
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Work with athletic director and coaches.
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Keep record of and file athletic physicals.
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Type and design programs for athletic events.
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Type athletic certificates at year end
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Assist in the annual yearbook sales by taking orders and keeping yearbook advisor informed of the campaign.
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Distribute yearbooks via homeroom at year end.
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Perform other duties as assigned by principal, counselor, and teachers.
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First responder in the absence of the nurse.
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Call medical personnel, parents and/or emergency care if needed.
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Administer medications as needed.
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Attend to minor wounds, take temperatures and monitor students sent to the office.
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Monitor before and after school detentions.
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Monitor ISS students and assist them with work as needed when time allows.
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Provide work for ISS students who tend to be idle.
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Send out assignment sheets for ISS students and make arrangements for their lunch to be brought to the office.
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Use word processor, database, and spreadsheet programs Google Drive and fax machine as job requires.
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Greet visitors and direct them to destinations.
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Notify parents and appointed persons of student staffing.
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Distribute report cards at parent-teacher conferences.
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Create the schedule for Family Connection meetings and distribute passes to students.
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Monitor student phone calls home.
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Assist with logging discipline referrals.
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Create purchase orders and order items
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Performs other duties as assigned.
Terms of Employment: Ten month position. Wage schedules shall be subject to annual review and modification by the Glenwood Board of Education or through the collective bargaining process, where one exists.
Evaluation:Performance of this job will be evaluated in accordance with provisions of the Board's policy on Classified Staff Evaluation.
