Sumsion Real Estate is a boutique brokerage in Provo specializing in luxury residential, land, and commercial real estate. We're looking for a candidate who wants to work on a nimble team that moves fast and is building a culture of growth mindset and encouraging each other to improve in all facets of our lives.
This is a hands-on, in-person role with 75% office / 25% field time allocation.
Ideal Candidate
- You like following a checklist and find it satisfying, not restrictive.
- You take accuracy personally. A typo in a listing, a wrong date on a contract, or a missed deadline bothers you more than it bothers most people.
- You're steady under pressure. Deadlines, last-minute changes, and demanding clients don't rattle you.
- You like having clear systems and expectations. Ambiguity is uncomfortable; a defined process is a relief.
- You're dependable in a quiet way. People know that once something is on your plate, it's handled, and they don't need to follow up.
- You'd rather double-check something than assume it's fine. Being thorough matters more to you than being fast.
Schedule
- Core work hours are 9am–5pm, M–F, in office in Provo
Compensation and Time Off
- $55,000–$60,000 base salary (based on experience), paid bi-weekly.
- Mileage reimbursement: $0.60/mile (non-commute), paid bi-weekly.
- 12 PTO days annually.
- 6 paid major holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas Day.
- We don't offer health or retirement benefits at this time; this is reflected in the base salary.
Core Responsibilities
Listing & Marketing Support
- Assemble pre-listing research packets: MLS history, tax records, comp research, and prospect background.
- Maintain MLS listing data accuracy, status updates, and private remarks, under agent supervision per MLS board rules.
- Schedule and coordinate photographers, stagers, handymen, and vendors, and be on-site for shoot days.
- Install and remove yard signs, riders, and lockboxes at properties.
- Prepare properties for showings and open houses: light cleaning, staging touch-ups, signage setup, and supply restocking.
- Draft first-pass MLS property descriptions for agent review and approval.
- Produce listing brochures, postcards, feature sheets, and appraiser comp packets.
- Build and schedule social content (Instagram Reels, posts, stories) for listings and brand presence.
- Manage Google Ads campaigns and Google Business Profile posts.
- Update the marketing website on listing launches, price changes, and status updates.
- Design marketing materials in Canva: postcards, brochures, flyers, social graphics.
- Track weekly marketing performance stats (MLS views, Zillow stats, ad performance, lead volume).
Transaction & Client Support
- Track contingency deadlines across residential, commercial, and lease transactions (inspection, appraisal, financing, title).
- Maintain transaction checklists and status in TC Management software for every active file.
- Collect, organize, and route disclosures and forms for signature.
- Follow up with lenders, title companies, inspectors, and appraisers on scheduling and document status.
- Monitor earnest money timelines and confirm receipt with title/escrow.
- Flag missing signatures, expired deadlines, or incomplete files to the agent.
- Prepare closing packet documents and confirm final walk-through logistics.
- Send routine client updates using approved templates: showing confirmations, document requests, timeline reminders.
- Maintain a structured check-in cadence for active client files, escalating anything requiring agent judgment.
- Prepare and send weekly seller update reports.
- Coordinate scheduling for inspections, appraisals, walkthroughs, and vendor appointments.
- Maintain CRM records (GoHighLevel) with accurate client status and follow-up tasks.
- Support new client onboarding: welcome packets, document collection, intro communications.
- Provide general administrative support: CRM maintenance, filing, office supplies.
Physical & Field Requirements
This role includes light physical work (placing yard signs, carrying brochures and lockboxes, light cleaning and staging touch-ups) and regular local driving for listings and vendor coordination.
What We're Looking For
Required:
- 2+ years in an administrative, coordination, or operations role.
- Comfortable working from, and improving, checklists and systems.
- Strong attention to detail and accuracy.
- Reliable vehicle and valid driver's license.
- Comfortable with both office and field work.
Preferred:
- Real estate experience (residential, commercial, or leasing).
- Experience with MLS, GoHighLevel, Notion, Canva, and TC Management programs such as Sisu or A-Frame
- Exposure to AI platforms like Claude Cowork and Claude Code.
Pay: $55,000.00 - $60,000.00 per year
Application Question(s):
- Do you have an active Utah real estate license?
- Are you able to commute to our Provo office each day for this in-person role?
- Do you have prior Transaction Coordinator experience?
- If yes, how many concurrent transactions have you managed at once, and what softwares did you use?
Work Location: In person
