Part-Time Office Management Support
Cephla · Mountain View, CA · Up to ~9 hours/week, on site
The Role at a Glance
Position type
Part-time, hourly, non-exempt — this is not a full-time role
Hours
Approximately 9 hours per week
Schedule
2-3 days per week, 2-3 hours per day, on site. Days and start times can be flexible and discussed.
Rate
Starting at $25/hour
Location
705 N Shoreline Blvd, Mountain View, CA 94043
Start Date
Late August preferred
Position Overview
We are looking for an organized, proactive person to keep our Mountain View office running smoothly a few short shifts each week. This is a deliberately part-time role — roughly nine hours spread across two or three days — covering day-to-day office operations, inventory, and shipping and receiving.
It is a good fit for someone who wants steady, predictable part-time work close to home: a parent working around school hours, a student, a semi-retired professional, or anyone looking to add a reliable few shifts to their week.
Key Responsibilities
Office & Inventory Management
- Assist in creating and maintaining structured organization systems for supplies and equipment.
- Update and maintain accurate inventory records in our ERP system.
- Coordinate with facilities maintenance and cleaning services for routine upkeep.
Inbound Logistics
- Receive incoming packages, log delivery details, and promptly notify team members.
- Manage a designated, organized staging area for new arrivals.
- Inspect specific packages to verify contents against packing slips.
Outbound Shipping
- Pack outbound shipments and maintain accurate packing lists.
- Generate shipping labels using the FedEx website or internal tools.
- Handle occasional package drop-offs at nearby FedEx locations.
- Handle occasional calls to FedEx for package updates.
Qualifications & Skills
- Strong organizational skills with a keen eye for detail.
- Clear communicator, comfortable coordinating across teams.
- Comfortable with data entry and maintaining data in ERP systems.
- Able to lift standard shipping boxes and manage physical inventory.
- Reliable and able to commit to a consistent weekly schedule.
About Cephla
Cephla is a Stanford spinout building a new generation of open, end-to-end imaging and robotic systems to accelerate science and improve patient care. Our office is a small, hands-on environment where this role has a visible, immediate impact on how the team works.
How to Apply
Send a resume and short note about yourself and your availability to [email protected]. We will follow up to arrange a brief conversation and a look at the space.
Pay: From $25.00 per hour
Work Location: In person
