cFocus Software seeks a Administrative Manager to join our program supporting the United States Navy (DON). This position is on site in the San Diego, CA area. This position requires a Secret clearance.
Qualifications:-
Active Secret clearance
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Bachelor’s degree in Business Administration, Management, Public Administration, Communications, Project Management, Information Systems, or a related discipline.
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7+ years of experience supporting program administration, executive support, project coordination, or business operations.
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Experience supporting Department of Defense, Department of the Navy, NAVWAR, acquisition, modernization, or technical programs is highly desirable.
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Knowledge of program administration, office management, executive support, and business operations.
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Experience coordinating meetings, schedules, task management, correspondence, and executive communications.
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Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
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Ability to develop reports, briefings, executive summaries, white papers, and professional correspondence.
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Experience maintaining records, document repositories, databases, and tracking systems.
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Ability to analyze information, identify issues, and provide recommendations for resolution.
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Excellent written and verbal communication skills.
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Proficiency with Microsoft Office Suite, SharePoint, Teams, Outlook, Excel, Word, and PowerPoint.
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Ability to work effectively with senior Government personnel, program managers, engineers, and cross-functional teams.
Duties:-
Plan, coordinate, schedule, and support technical reviews, working groups, program management reviews, executive meetings, and stakeholder engagements.
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Prepare meeting agendas, briefing materials, attendance rosters, conference logistics, virtual meeting coordination, and meeting documentation.
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Facilitate meetings and maintain meeting minutes, action item trackers, decision logs, and follow-up documentation.
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Track, coordinate, and monitor completion of assigned action items and ensure timely responses from stakeholders.
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Prepare recurring and ad hoc program documentation including executive summaries, white papers, issue papers, reports, correspondence, charts, graphics, presentations, and status briefings.
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Support Government leadership by collecting, validating, analyzing, and organizing program information for decision-making purposes.
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Manage administrative workflows associated with modernization planning, installation activities, engineering support, configuration management, and acquisition support functions.
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Coordinate and respond to recurring and ad hoc data calls, information requests, taskers, and reporting requirements.
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Maintain administrative records, document repositories, correspondence files, action trackers, schedules, and program databases.
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Review documentation for completeness, quality, consistency, formatting, and compliance with Government requirements.
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Support database user testing, change request tracking, process improvement initiatives, and administrative system enhancements.
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Develop and maintain metrics, dashboards, workload reports, staffing reports, and performance tracking tools.
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Coordinate staffing actions, onboarding support, travel documentation, training records, meeting schedules, and administrative logistics.
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Support preparation and delivery of monthly status reports, executive reports, program reviews, and management briefings.
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Monitor suspense dates, deliverable schedules, milestone tracking, and administrative deadlines.
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Coordinate communications among Program Management Warfare Offices (PMWs), NAVWAR organizations, contractors, Fleet stakeholders, and external agencies.
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Provide recommendations to improve administrative processes, workflow efficiency, communication practices, and organizational effectiveness.
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Ensure all administrative products are coordinated, reviewed, approved, and delivered in accordance with required formats, schedules, and Government guidance.
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