Transaction & Listing Coordinator
REMAX Bayshore | Traverse City, MI
About the Role
REMAX Bayshore is hiring a Transaction & Listing Coordinator to support our agents through two of the most detail-critical phases of the real estate process - bringing listings to market and closing transactions. This is a high-volume, detail-driven role in a fast-paced brokerage serving the Northern Michigan market.
You'll work directly with agents and brokerage leadership to keep listings launching on time and deals moving from contract to close all while ensuring compliance, communication and deadlines never fall through the cracks.
What You'll Do
Listing Coordination
- Coordinate listing setup and launch including MLS input, photography scheduling, sign orders and marketing handoffs
- Ensure listing files are complete, accurate and compliant at every stage
- Communicate with agents on listing timelines, deadlines and outstanding items
- Support listing marketing coordination in collaboration with the team
Transaction Coordination
- Manage transaction files from executed purchase agreement through closing
- Track contingency dates and deadlines; proactively flag issues before they become problems
- Coordinate with agents, clients, lenders, title companies and cooperating agents
- Ensure all required documents are collected, completed and compliant with Michigan real estate law and LARA requirements
- Maintain accurate records in Dotloop and the CRM
What We're Looking For
- Highly organized with strong attention to detail. You manage multiple open files without dropping anything
- Clear, professional communicator across all parties
- Proactive and calm under pressure; busy seasons don't rattle you
- Tech-comfortable and quick to learn new platforms
- Team-first mindset with a genuine desire to support agents and clients
Prior experience in real estate, transaction coordination or listing support is neat but not required. We'll train the right person.
Why REMAX Bayshore
We're a multi-generational, family-owned brokerage with more than 30 years of history in Northern Michigan - and we're in an active season of growth. We take our work seriously, but we also celebrate each other, invest in each other's success, and foster a culture where everyone belongs.
Our core values shape how we operate every day:
- Your Family Comes First: we put people before transactions
- Amaze the Client: good enough isn't our standard
- Never Stop Learning: we stay ahead so our agents don't have to
- Collaborate with Radical Candor: honest, direct, respectful communication
- Live with an Attitude of Abundance: we lead with positivity and gratitude
- Foster Belonging: every person on this team matters
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
