Position Purpose:
Ensures the efficient operation of the company by performing day-to-day Accounts Payable (AP) duties, in addition to other administrative, operational and clerical functions.
Essential Job Results and Responsibilities:
Accounts Payable Duties
1. Receives invoices via EDI, fax, email, or mail. Enters and tracks Johnstone Cooperative and other invoices for payment. Routes invoices for approval as appropriate.
2. Ensures that all trade invoices are matched to a receiving document and purchase order. Notes any discrepancies.
3. Reconciles expense statements and enters invoices for payment, accurately classifying expenses as directed.
4. Ensures that all invoices are processed and payments rendered in a timely fashion and within terms.
5. Prepares checks for payment and delivers checks to owner or manager for signature.
6. Maintains information regarding payment discrepancies and vendor credits. Maintains appropriate documentation on errors and discrepancies, such as: pricing, quantity, product, and freight discrepancies.
7. Coordinates and communicates with other departments and vendors to resolve any discrepancies.
8. Completes and sends credit applications to vendors as necessary.
9. Maintains accurate AP records and vendor files. Reviews files, records, and other documents to obtain information or to respond to requests.
10. Assists with internal and external audit support if necessary.
Other Office Duties
1. Performs day-to-day clerical and office functions as needed, which may include: reporting, filing, data-processing, sorting incoming mail, answering phones, preparing written and electronic correspondence, coordinating activities, scheduling, monitoring and purchasing office supplies, and other clerical duties.
2. May provide administrative and clerical support to management and other departments, which may include: sales, operations, branch locations, purchasing, accounting and warranty processing.
3. Assists with special duties and assignments as needed to support the efficient functioning of the store or group, which may include tasks such as: creating flyers and promotional materials, updating Website, and preparing specialized forms, documents or reports.
General Results and Responsibilities
1. Adheres to all company policies, procedures, standards and business ethics codes.
2. Maintains professional communication when interacting with customers and coworkers. Treats all customers and coworkers with a helpful and courteous attitude.
Johnstone Supply believes that each employee’s contribution should not be limited by the assigned responsibilities. Therefore, it is expected that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
Required:
· High School Diploma / GED required OR equivalent combination of education and experience
· 1 year experience as a Bookkeeper, Accounts Payable Clerk, or similar position.
Preferred:
- Associates or Bachelors degree in business, accounting or related field
- 3 years related experience
- Experience working in a distribution environment
Job-Specific Knowledge, Skills & Abilities
Office Duties
· Skill in using email programs, internet browsers, and Microsoft Office Suite, particularly Excel and Word.
· Knowledge of office equipment, including: fax, calculator, printer, copier and computers.
· Knowledge of business math (e.g. arithmetic, algebra, ratio, margin, discount, percentages, and interest computations).
· Knowledge of accounting fundamentals sufficient to perform accounts payable duties.
· Clerical skills sufficient to maintain organized work processes, files, and records.
· Ability to maintain motivation and performance while accomplishing routine tasks.
· Written and oral communication skills appropriate for professional communication
· Excellent phone skills.
· Skill in providing exceptional internal and external customer service
· Skill in finding information using different types of resources.
· Excellent organizational skills.
· Ability to adapt to a wide variety of changing tasks and situations.
· Strict attention to detail.
Personal Effectives
· Problem-solving skills: listening to, interpreting, and meeting the needs of others; diagnosing and rectifying problems.
· Skill in following through on commitments.
· Ability to manage time in a deadline driven environment.
· Ability to work independently with some direction.
· Strong ability to multitask and skill in prioritizing work.
- Ability to maintain a positive and friendly demeanor in a stressful and fast paced environment.
· Ability to work efficiently and with a sense of urgency.
Expected Work Behaviors:
· Keeps the company’s best interests in mind at all times.
· Maintains ethical standards at all times.
· Maintains a professional personal appearance.
Physical Demands & Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this job, the employee is regularly required to stand; sit for long periods of time; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
Work Environment: Most work is performed in an office environment using phone and computer, however the job requires occasional work in warehouse or shop environments.
Pay: $26.00 - $29.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
