QUALIFICATIONS
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High School Diploma
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Three years clerical experience, typing
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Experience in operating a variety of word processing and office software.
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Experience in working with multiple supervisors preferred.
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Recommended by ESC Executive Director.
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Any acceptable variations of the above as approved by board of directors.
CENTER RESPONSIBILITIES
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Process all personnel, timekeeping, travel, MIS and other paperwork in a timely manner.
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Maintain professional attire and grooming appropriate for specific job position.
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Demonstrate punctual and regular attendance on the job.
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Exhibit professionalism in all situations at the ESC and in District visits.
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Other duties as assigned by Supervisor / Executive Director.
DEPARTMENT RESPONSIBILITIES
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Attend Department Meetings and ESC General Staff Meetings.
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Ability to handle and see to completion multiple projects simultaneously and on deadline.
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Demonstrate positive attitude with excellent interpersonal skills.
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Be willing to work as a member of a team but also independently.
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Ability to handle constructive criticism in a positive manner.
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Keep TIPS Office Manager advised of all TIPS information.
POSITION RESPONSIBILITIES
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Retrieve, distribute and process accounting mail
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Communicate with TIPS/Construction regarding bill, reporting and payments
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Maintain communication through all channels with vendors
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Research pending checks for processing
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Provide payment plans to vendor to bring accounts current / cleared
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Provide training on proper submissions of sales and reporting
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Provide vendor portal training and generate access to users via email and phone
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Provide contracts collections / communication with vendors and legal team
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Direct billing and communications with regard to new and expiring contracts
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Process TIPS incoming revenue for deposit.
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Be responsible for posting incoming checks to the TIPS admin site.
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Clear all checks against the PO from the member.
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Will notify all vendors on past due payments.
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Invoice vendors monthly.
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Provide backup for processing incoming PO (review, validate to vendor contract, process through PO System)
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Provide backup for processing confirmation only Purchase Orders.
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Organize and process check deposits.
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Assist in training.
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Report bank revenue to business office supervisors.
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Other secretarial support tasks as requested.
SPECIAL ASSIGNMENTS
OTHER – Will perform other duties as assigned by Supervisor and/or Department Director
TERMS OF EMPLOYMENT
Up to 226 working days
This is an at-will employment position.
In the event of an economic slump, a reduction-in-force may be necessary. Employees will be notified in writing.
