The Accounts Payable Specialist completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
1. Reviews and processes payments of vendor invoices related to inventory/product purchases, and overhead expenses.
2. Reviews and processes daily electronic invoices received via EDI.
3. Reviews and processes each week customer invoices as they relate to direct ship product purchases.
4. Reviews and reconciles corporate credit card purchases monthly.
5. Resolves pricing and quantity discrepancies in a timely manner by working with purchasing and receiving team members.
6. Corresponds directly with vendors to resolve outstanding statement balances in a timely manner to avoid credit hold status.
7. Maintains organized and complete files of payables and processed payments.
8. Maintains records of all insurance coverages, vehicle registrations, IPASS transponders and vehicle and equipment maintenance.
9. Reconciles general ledger accounts each month as determined by Controller.
10. Perform other accounting related tasks and projects as determined by Controller.
-
Communication is professional and polite at all times.
-
Demonstrate the ability to plan, organize and effectively manage multiple priorities.
-
Ability to work under intermittently heavy stress and pressure.
-
Experience with office equipment including computers, multiline phones, fax machines, photocopiers required.
-
High School diploma or GED equivalent required.
-
12 years of accounting experience preferred.
-
Very comfortable with Microsoft Suite products, specifically Excel.
