Now Hiring: Security Administrative Assistant
Location: Norfolk, VA
Company: NSC Staffing
Send Resumes to: [email protected]
NSC Staffing is seeking a detail-oriented Security Administrative Assistant to support government security operations, access control administration, and security program management activities. This position provides critical support to security personnel by coordinating visitor access, maintaining security databases, managing clearance and access documentation, and ensuring compliance with government security requirements.The ideal candidate has experience supporting security operations, access control systems, personnel security programs, and government administrative functions while maintaining strict confidentiality and attention to detail.
Position Overview: The Security Administrative Assistant is responsible for supporting security operations through database management, access control coordination, visitor management, security documentation, and administrative support. This role serves as a key link between government personnel, contractors, and security staff to ensure accurate processing of access requests, visitor approvals, security records, and compliance requirements.Successful candidates will possess strong organizational skills, experience with security systems and databases, and a solid understanding of government security procedures.
Key Responsibilities
Database & System Management
- Provide technical and administrative support for Personal Identifiable Information (PII) and Ships Visit Request (SHVR) databases.
- Support security planning, testing, troubleshooting, maintenance, and system updates through data collection and reporting.
- Maintain accuracy and consistency of access control and security databases.
- Monitor and update command spreadsheets, databases, and security documentation.
- Assist in gathering, validating, and presenting security-related information to management.
Access Control & Security Administration
- Support command security programs and access control operations.
- Assist with implementation of security procedures related to access requirements, badging, and clearances.
- Process citizenship verification requirements and visitor access requests.
- Coordinate visitor requests, camera passes, and access authorization letters.
- Maintain access rosters and ensure updates are communicated promptly to appropriate personnel.
- Support badge management and personnel access programs.
Data Entry & Records Management
- Perform data entry and maintain security records in accordance with government requirements.
- Audit data for accuracy and report discrepancies requiring correction.
- Process and maintain records associated with:
- Visitor requests
- Department of Defense visits
- Access control documentation
- Non-disclosure agreements
- Personnel clearance records
- Citizenship verification
- Maintain visitor logs, access lists, and supporting security documentation.
Security Operations Support
- Support daily security operations in compliance with government directives and security policies.
- Assist with:
- Access control administration
- Badging operations
- Fingerprinting coordination
- Security documentation
- Visitor management
- Access reviews
- Security training support
- Maintain security logs, key and lock programs, and access control records.
- Support Access Control System (ACS) activities and secure area access management.
- Assist with CAC card resets, destruction of sensitive materials, and other security-related functions.
Program Compliance & Coordination
- Coordinate with government security personnel, contracting personnel, and outside agencies.
- Support security programs including:
- Physical Security
- Personnel Security
- Industrial Security
- Operations Security (OPSEC)
- Insider Threat Programs
- Visitor Control Programs
- Information Security Programs
- Ensure all activities comply with applicable government security requirements.
Qualifications & ExperienceEducation
- High School Diploma or equivalent required.
Required Experience
- Minimum 3 years of experience supporting security operations, security administration, access control, or related security disciplines.
- Experience applying analytical, fact-finding, and problem-solving methods.
- Experience working with security administration systems and processes.
- Experience maintaining sensitive records and confidential information.
- Familiarity with government security requirements and access control procedures.
Technical Skills
- Proficiency with: Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, Adobe applications
- Experience with electronic security systems such as Lenel or similar platforms preferred.
- Experience with CCTV monitoring and security systems operations preferred.
- Strong data entry and database management skills.
Preferred Security Experience
Experience supporting one or more of the following security disciplines:
- Physical Security
- Personnel Security
- Industrial Security
- Operations Security (OPSEC)
- Anti-Terrorism Programs
- Incident Response and Threat Mitigation
- Visitor Control Programs
- Military Security Operations
- Facility Security Functions
Preferred Certifications
- Defense Security Service (DSS) training or certifications.
- Military security coursework or certifications.
- Security systems certifications.
- Access control or security administration certifications.
Work Environment
- Professional office environment supporting government and security operations.
- Frequent interaction with government personnel, contractors, and facility personnel.
- Daily use of security databases, access control systems, and administrative software.
- Requires handling of sensitive and confidential information.
Why NSC Staffing?
Benefits of Joining NSC Staffing:
- Anticipated Salary Range: $24.50 - $29.59 per hour*
- Comprehensive medical, dental, and vision coverage
- 401(k) retirement plan
- Direct deposit or RapidCard option
- Long-term job opportunities
- Referral bonuses for qualified candidates
- OSHA training and certification
The anticipated salary range represents the estimated base pay for this role. Final compensation will be determined based on experience, qualifications, and other job-related factors and may vary from the posted range.
Company Overview
NSC Staffing is a nationwide leader in staffing solutions for the Marine, Industrial, Energy, and Defense sectors. We connect skilled trades professionals with rewarding career opportunities while maintaining an unwavering commitment to safety, quality, and workforce excellence.
Join Our Team Today!
Apply now and advance your security administration career with NSC Staffing.
Visit our jobs page:
www.nscstaffing.com / https://crm.nscstaffing.com/form/MzMzNjQ0MTYzNDY4ODQ
NSC Staffing is a drug-free workplace and an equal-opportunity employer (EOE AA/M/F/V/D).
#MA50
Pay: $24.50 - $29.59 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Vision insurance
Experience:
- security administration: 3 years (Required)
Security clearance:
Work Location: In person
