Job Duty
Arrange, input, and track information related to inventory, logistics, and documentation. The Office Assistant reports to the Purchasing Manager and coordinates with other departments as needed.
Job Responsibilities1. Inventory Management
- Record and track inventory in the warehouse.
- Track the quantity and ETA of inventory on the way to the warehouse.
- Place purchase orders to designated vendors according to client orders.
- Place purchase orders to maintain the proper amount of inventory.
- Update purchase prices and make sure the correct purchase prices are used in purchase orders.
- Confirm part numbers with sales and client advisors to make sure the purchased items are the correct products.
- Update purchase sheets for quick information retrieval.
2. Logistics
- Track the shipment status of containers coming to the warehouse or to client locations.
- Keep the shipment status report updated and notify the relevant parties about ETAs if needed.
- Request Arrival Notice from the shipping company if not received on time.
- Check whether payment is needed for the Arrival Notice.
- Coordinate with Sales, shipping/trucking companies, and clients, if necessary, to schedule the proper delivery date and time.
- Request proof of delivery from the shipping company.
- Collect contact information for local shipping services.
- Arrange local shipments from the warehouse to client locations with proper cost and timing.
- Ensure the B/L, invoice, and packing list are received on time.
- Forward the B/L, invoice, and packing list to the broker for customs clearance.
- Ensure the broker receives the Arrival Notice on time.
- Check with the broker regarding the status of customs clearance.
- Collect the invoice for broker fees and remind the supervisor to make payment.
- Collect and record entry fees.
3. Documentation
- Update and report the status of bills.
- Record all purchase orders from clients in the NetSuite system.
- Record all purchase orders to vendors in the NetSuite system.
- Record all invoices and bills on file in the NetSuite system.
- Remind relevant colleagues of invoice and bill due dates.
- Update payment status in the NetSuite system.
- Save all original files in relevant folders.
- Print all invoices for each order when the shipment is complete.
Requirements
- Good understanding of supply chain procedures.
- Solid organizational skills.
- Basic math skills.
- Microsoft Word and Excel.
- Detail-oriented.
- Good communication skills.
- High school diploma or relevant experience.
This Job Is A Good Fit For
- Applicants with gaps in their resume or who have been out of the workforce for the past 6 months or more.
- Applicants entering the workforce or returning to the workforce with limited experience and education.
- Applicants who do not have a college diploma.
Job Type: Full-time
Pay: $15.00 - $26.00 per hour
Education:
- High school or equivalent (Required)
Work Location: In person
