Alabama State University, Academic Affairs, invites application for the position of Academic Operations Coordinator. The Academic Operations Coordinator provides comprehensive administrative and operational support to the Office of Academic Affairs. This position serves as an academic assistant for office operations, communications, scheduling, records management, and special projects and while supporting initiatives that enhance student success, academic achievement, and leadership development. The Academic Operations Coordinator functions as a key point of contact for faculty, staff, students, and external stakeholders and ensures the efficient operation of the office.
Provide administrative support to including managing calendars, scheduling meetings, and coordinating appointments.
Prepare correspondence, reports, presentations, meeting agendas, minutes, and other official documents.
Screen and respond to telephone calls, emails, and inquiries, directing matters to appropriate personnel as needed.
Maintain confidential files, records, and documents in accordance with university policies and procedures.
Coordinate travel arrangements, reimbursements, and expense documentation.
Manage daily office operations and ensure the efficient flow of information within the department.
Monitor office supplies, equipment, and purchasing requests.
Coordinate the preparation and submission of departmental reports and required documentation.
Assist with planning and coordinating workshops, leadership programs, training sessions, meetings, and special events.
Coordinate event logistics, including facility reservations, registration, materials preparation, catering requests, and participant communications.
Maintain participant records and attendance data for programs and events.
Support marketing and communication efforts related to academic enhancement and leadership development initiatives.
Draft and distribute communications and informational materials.
Maintain accurate records and databases related to departmental activities and programs.
Compile data and assist in preparing reports, presentations, and assessment documentation.
Generate routine reports and maintain tracking systems for departmental initiatives.
