Overview
The Assistant will provide comprehensive administrative support to the executive team, managing calendars, client communication, travel arrangements, and team coordination. The role requires strong organizational and communication skills, proficiency in Microsoft Office and Expensify, and the ability to handle multiple tasks in a fast-paced environment. This position is on-site, Monday to Friday, supporting smooth office operations and various projects.
Responsibilities
- Calendar Management: Effectively manage the CEO’s calendar, including scheduling meetings, appointments, and events while prioritizing and handling conflicts as they arise.
- Client Communication: Act as the point of contact for clients, delivering correspondence, ensuring timely follow-up, and maintaining positive relationships. Consistent correspondence to maintain wine inventory.
- Travel Arrangements: Make detailed travel arrangements, including flights, accommodations, and itineraries for the CEO.
- Team Coordination: Assist in overseeing and coordinating tasks with other clerical and administrative staff as needed.
- Documentation and Reporting: Prepare, format, and proofread memos, presentations, expense reports, and emails for internal and external communication
Requirements
- 3-5 years of experience as an Assistant or preferably in a fast-paced environment
- Strong organizational skills with the ability to manage multiple tasks simultaneously; Ability to work independently/multi-task in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Expensify
- Tech-savvy, with the ability to quickly learn and adapt to new tools and software
- Excellent proofreading skills with a keen eye for detail
- Strong customer service orientation with effective communication skills
- High level of discretion and confidentiality
- Ability to lift 30-50 lbs
Benefits
- Health insurance (inferred)
- Paid time off (inferred)
- Professional development opportunities (inferred)
- On-site work environment
Language Requirements
Pay: $33.00 per hour
Work Location: In person
