Administrative Assistant [Must have Excel, PowerPoint, Expense Reports]
San Juan, PR
3-6 months
address: T-Mobile Center B-7 Tabonuco St. Suite 401, Guaynabo, PR 00968-3028
This is an Administrative Support position in San Juan, PR that requires being onsite in the office 2-3 days/week.
The candidate must be bilingual (English/Spanish). The hiring manager would like to conduct phone interviews this week then in person interviews on Wednesday, so there is a short turnaround time needed. The full job description is below:
Administrative Support (Hybrid)
This is an exciting hybrid, full-time opportunity to join a fast-paced, engaging team environment with a global technology company. We take an innovative and collaborative approach to supporting our client, working in an agile environment while using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow in your career. This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San Juan, Puerto Rico.
Your future duties and responsibilities
Responsibilities will include but are not limited to:Facilities POC:
- Maintain employee parking passes
- Maintain employee and visitor office badges
- Receive packages
- Coordinate with building manager for any maintenance, inspections, or required drills
- Stock office supplies and maintain inventory
In office events:
- Assist with research, planning, and coordination of team events
- Assist with planning and coordination of meetings
- Assist with research, planning, and coordination of CSR events
Certifications:
- Coordinate gathering certifications needed to do business in PR from government agencies
PMO activities:
- Enter/review team members' expense reports
Other:
Assist with translation of documents from Spanish to English and English to Spanish
Required qualifications to be successful in this role
Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks
Experience with Microsoft Office applications (Word, PowerPoint, Excel)
Flexibility, ability to multitask and handle a fast-paced work environment
Attention to detail
Excellent verbal/written skills in both English and Spanish
