Position Summary
As the Executive & Personal Assistant, you will provide high-level administrative, operational, and personal support while helping manage multiple businesses, nonprofit initiatives, community engagements, and executive responsibilities.
You will act as a strategic partner who ensures priorities are executed efficiently and deadlines are met with excellence.
Responsibilities
Executive Support
- Manage complex calendars, appointments, and scheduling
- Coordinate meetings, events, and travel arrangements
- Prepare agendas, reports, presentations, and correspondence
- Monitor emails and assist with communications management
- Track projects, deadlines, and action items
Administrative Operations
- Conduct research and gather information for business initiatives
- Maintain digital filing systems and records
- Assist with vendor communications and contract management
- Support business development and special projects
- Create systems and workflows to improve efficiency
Personal Assistance
- Coordinate personal appointments and logistics
- Manage errands and local tasks as needed
- Assist with event planning and personal scheduling
- Support household and lifestyle management activities
- Anticipate needs and proactively resolve issues
Qualifications
Required
- 3+ years of Executive Assistant, Personal Assistant, Operations, or Administrative experience
- Strong organizational and time management skills
- Exceptional written and verbal communication skills
- High level of discretion and confidentiality
Proficiency with:
- Microsoft Office Suite
- Google Workspace
- Zoom
- Canva
- Calendar management systems
Preferred
- Experience supporting CEOs, founders, executives, or entrepreneurs
- Project management experience
- Event planning experience
- Social media or marketing support experience
- Familiarity with nonprofit organizations and/or behavioral health organizations
Ideal Candidate
You are:
✔ Highly organized and detail-oriented
✔ Proactive and resourceful
✔ Professional and trustworthy
✔ Calm under pressure
✔ Adaptable and flexible
✔ A quick learner
✔ Solutions-focused
✔ Comfortable managing both business and personal priorities
✔ Able to maintain confidentiality at all times
Compensation & Benefits
- Competitive pay based on experience
- Flexible work environment
- Direct mentorship from an accomplished entrepreneur and executive leader
- Opportunity for professional growth and advancement
Exposure to multiple industries, including:
- Behavioral Health
- Nonprofit Leadership
- Wellness & Skincare
- Publishing
- Community Development
Schedule
- Monday–Friday (flexible)
- Some evening and weekend flexibility may be required
- Hybrid and local travel within Hampton Roads may be necessary
Application Instructions
Please submit:
- Resume
- Cover Letter
- One Professional References
In your cover letter, tell us:
"Why are you the right-hand person every visionary needs?"
Only serious inquiries and strong referrals will be considered.
Entry Level (2–3 years): $22–$28/hour
Pay: $24.03 - $28.93 per hour
Benefits:
Work Location: Hybrid remote in Smithfield, VA 23430
