Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team dedicated to excellence.
Responsibilities
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette and friendly customer service.
- Maintain organized office files, data entry records, and spreadsheets using Microsoft Office Suite and productivity software.
- Support bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping.
- Perform clerical tasks such as proofreading documents, word processing, and preparing correspondence with high accuracy.
- Provide general office management support including supply inventory, quality department, organization of office space, and technical troubleshooting when needed.
Requirements
- Proven experience in an administrative or clerical role with strong office management skills.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tasks.
- Experience with QuickBooks or similar accounting software is highly desirable but not required
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong computer literacy including familiarity with productivity software and technical proficiency in office equipment.
- Exceptional phone communication skills along with professional phone etiquette and customer service orientation.
- Previous experience in front desk operations or personal assistant roles is preferred.
- Ability to manage time efficiently while handling multiple responsibilities simultaneously.
Join us as an Administrative Assistant and become a key contributor to our vibrant workplace! Your energy, organizational talent, and dedication will help us deliver outstanding support while advancing your career in a rewarding environment.
Pay: $18.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
