Experience the Heart of Manufacturing Excellence!
We're proud to be a family-owned business with a deep commitment to our employees and our customers. We believe that it's our people who make us truly exceptional. Our employee’s long-standing dedication speaks volumes about our company culture and the sense of belonging that we foster.
The Purchasing Specialist is responsible for supporting the procurement function by managing vendor relationships, processing purchase orders, coordinating shipments, maintaining purchasing records, and ensuring timely delivery of materials and products. This role works closely with vendors, logistics providers, warehouse teams, and internal departments to support operational and inventory requirements while maintaining accuracy within company systems.
Responsibilities:
Vendor Management
· Conduct bi-weekly vendor calls to review open orders, production schedules, delivery commitments, and resolve supply chain issues.
· Develop and maintain positive working relationships with suppliers.
· Monitor/track vendor performance related to quality, delivery, and service levels.
· Communicate purchasing requirements and follow up on outstanding commitments.
Purchase Order Management
· Generate and issue purchase orders in accordance with company requirements and inventory needs using NetSuite MRP and sales forecast.
· Release purchase orders to vendors and ensure timely acknowledgment and confirmation.
· Review and update purchase orders as needed based on changes in demand, lead times, or business requirements.
· Maintain accurate purchasing records and documentation.
Shipment Coordination
· Coordinate shipment confirmations with vendors and logistics providers.
· Work closely with freight forwarders (FF) to arrange transportation and ensure timely delivery of goods.
· Monitor inbound shipments and proactively address delays or discrepancies.
· Track shipment status and provide updates to internal stakeholders.
System Maintenance and Reporting
· Update purchase order information, shipment details, and vendor communications within NetSuite.
· Ensure purchasing data is accurate and current in all company systems.
· Generate and maintain purchasing reports, shipment tracking reports, and vendor performance metrics.
· Assist with inventory planning by providing status updates on open orders and expected receipts.
Cross-Functional Support
· Collaborate with Operations, Warehouse, Finance, and Customer Service teams to support business objectives.
· Resolve issues related to pricing discrepancies, shipment delays, backorders, and vendor performance.
· Support continuous improvement initiatives within the purchasing and supply chain functions.
· Perform other purchasing and procurement-related duties as assigned.
Candidate requirements:
· Associate degree in Business Administration, Supply Chain Management, Logistics, or related field preferred.
· Minimum 2 years of purchasing, procurement, supply chain, and inventory management experience.
· Experience working with ERP systems and MRP systems; NetSuite experience preferred.
· Strong organizational skills and attention to detail.
· Excellent verbal and written communication skills.
· Proficiency in Microsoft Office Suite, particularly Excel.
· Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Physical Requirements:
· Prolonged periods sitting/standing at a desk and working on a computer.
· Must be able to lift up to 15 pounds at times.
Pay: $30.00 - $38.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Experience:
- Purchasing in Manufacturing: 2 years (Required)
- Procurement in Manufacturing: 2 years (Required)
- Supply chain in Manufacturing: 2 years (Required)
- Inventory management in Manufacturing: 2 years (Required)
Work Location: In person
