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Ability to perform general physical activities that require considerable use of arms, hands, and fingers to manipulate office equipment, machines, and materials. Some whole-body movement such as lifting, balancing, walking, stooping, carrying objects and handling materials may be required.
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Ability to provide effective assistance in a professional manner to College stakeholders in a variety of business environments requiring critical thinking, organization, and the use of interpersonal and communication skills.
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Functions/duties as listed in Procedure 5012.02 Employee Classification General Responsibilities.
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Additional position specific essential functions are listed below.
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Performs duties under indirect supervision following procedures, instructions, directions, and training given.
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Some independent decision making.
Grants Professional employees are expected to perform any or all duties listed below in a safe, efficient, and effective manner.
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Identify, evaluate, and prioritize external funding opportunities (federal, state, local, foundation, and corporate) that align with institutional priorities, strategic goals, and program needs.
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Manage and coordinate pre-award proposal development, including project timelines, narrative development, required data collection, attachments, certifications, letters of support, institutional approvals, and final submission requirements.
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Draft, edit, and submit grant applications, proposals, and supporting documentation in accordance with sponsor guidelines, formatting requirements, and deadlines.
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Develop grant budgets and budget narratives in collaboration with program leads and business/finance staff; confirm allowability, allocability, reasonableness, and consistency of proposed costs in accordance with sponsor requirements and applicable cost principles.
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Review award documents, terms, and conditions; coordinate award set-up activities and assist departments in planning for implementation, compliance, staffing, procurement, and reporting requirements.
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Manage day-to-day grant administration, ensuring timely submission, accurate documentation, clear communication, and adherence to sponsor and institutional requirements.
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Maintain complete grant files and documentation (proposal, award, amendments, correspondence, budgets, reports, deliverables, and supporting financial and program records) in accordance with institutional recordkeeping requirements.
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Track and manage grant budgets, expenditures, encumbrances, cost share/match (if applicable), and key performance deliverables; communicate status, concerns, and recommended action project staff and leadership.
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Prepare, compile, and coordinate timely submission of required sponsor reports (programmatic, financial, performance, and other required deliverables) and ensure supporting documentation is complete and accurate.
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Monitor compliance with sponsor requirements, institutional policies, and applicable federal and state regulations (as applicable to the award), including internal controls, procurement standards, effort/payroll documentation, allowable cost rules, and audit readiness. Work with Fiscal Office and project leadership to resolve issues as needed.
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Provide guidance and technical assistance to project directors, faculty/staff, and partners regarding grant requirements, timelines, and documentation standards, budget management, and reporting expectations.
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Coordinate grant modifications as needed (e.g., no-cost extensions, budget revisions, scope changes, subawards/subcontracts, and key personnel changes) in accordance with sponsor and institutional processes.
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Support grant closeout activities, including final reconciliations, completion of final reports and deliverables, resolution of outstanding issues, and retention records in accordance with applicable requirements.
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Perform other related duties as assigned.
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Bachelor’s degree in business, accounting, finance, public administration, or a closely related field.
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A combination of education, experience, knowledge, skills, and abilities that will enable success in position responsibilities.
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Ability to pass a background screening process and obtain a Level 1 Fingerprint Clearance Card is necessary.
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2-3 years of professional experience managing or providing substantial support across multiple phases of the grant lifecycle, including pre-award, award set-up, post-award management, and closeout.
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Demonstrated experience in grant writing, proposal development, or preparation of complex narrative and technical documents requiring coordination of multiple contributors and deadlines.
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Strong interpersonal, written, and verbal communication, analytical and problem-solving skills.
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Working knowledge of, and ability to apply, sponsor requirements and grant management principles, including budgeting, documentation, reporting, and compliance responsibilities.
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Proficiency with spreadsheets and financial tracking tools for grant budgets, expenditure monitoring, and forecasting.
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Working knowledge of Uniform Guidance/2 CFR 200, including internal controls, allowable costs, procurement basics, documentation standards, and audit readiness, or the ability to attain and apply this knowledge.
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Ability to work effectively across departments and with internal and external stakeholders in a professional environment requiring sound judgment, organization, discretion, and attention to detail.
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Experience working at a community college or open enrollment institution.
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Recognized professional credentials in grants administration (examples may include SRAI certificate programs and NCURA training programs).
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Familiarity with and understanding of safe work practices particularly when performing general physical activities within an office environment.
Duties are performed in a typical office environment within generally climate-controlled structures. Exposure to moderate noise levels is anticipated. Exposure to moderate to heavy office traffic levels with possible frequent interruptions is anticipated. Substantial computer and/or electronic equipment use is expected. Operation of standard office equipment involves repetitive fine motor-skills.
