Job Summary
True Coat Pro Painting & Drywall is looking for a dependable, organized, and motivated Office Administrator to support the day-to-day operations of our growing company.
This is more than a traditional office position. We're looking for someone who enjoys variety, takes initiative, and isn't afraid to jump in wherever needed. You'll answer phones, support customers, assist with recruiting, manage social media, order supplies, visit job sites to take project photos, and help keep the office running smoothly.
This position offers the opportunity to grow with our company and take on additional responsibilities as we continue to expand.
No two days are the same. We're looking for someone who is flexible, detail-oriented, and enjoys being part of a team. If you enjoy staying busy and helping a growing business succeed, we'd love to meet you.
Responsibilities
- Answer incoming phone calls and provide excellent customer service.
- Respond to emails and assist customers with general questions.
- Support the Office & Operations Manager and Owner with day-to-day administrative tasks.
- Assist with scheduling appointments and coordinating calendars.
- Prepare documents, reports, and other administrative paperwork.
- Assist with data entry and maintain organized digital and paper filing systems.
- Assist with vendor communications, purchasing, and office inventory.
- Order office supplies, job materials, apparel, and promotional items.
- Assist with Indeed job postings, recruiting, and applicant communication.
- Help manage the company's Facebook, Instagram, and other social media platforms.
- Visit local job sites as needed to take photos and videos for marketing, project updates, and company communications.
- Help with special projects and other duties as assigned.
- Be willing to jump in and help wherever needed to support the team.
Qualifications
- Previous office or administrative experience preferred.
- Excellent communication and customer service skills.
- Strong organizational and multitasking abilities.
- Ability to prioritize multiple tasks and adapt to changing priorities in a fast-paced environment.
- Proficient in Microsoft Office and Google Workspace.
- Experience with social media platforms such as Facebook and Instagram.
- Canva or graphic design experience is a plus.
- QuickBooks Online experience is a plus, but not required.
- Professional appearance, positive attitude, strong work ethic, and willingness to learn.
- Ability to work independently and as part of a team.
- Valid driver's license and reliable transportation.
At True Coat Pro Painting & Drywall, we believe in teamwork, taking pride in our work, and helping one another succeed. If you're dependable, organized, and enjoy a fast-paced environment where every day is different, and are ready to grow with a company that values your contributions, we'd love to hear from you.
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
