Job Overview
We are seeking a dynamic and detail-oriented Accounts Receivable & Office Administrator to join our team. This pivotal role combines financial management with administrative support, ensuring smooth operations across accounting functions and office processes. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills, technical accounting expertise, and excellent communication abilities. Your proactive approach will help maintain accurate financial records, streamline billing procedures, and enhance client relationships, all while supporting daily office activities.
Please note that collections experience is MANDATORY for this position.
Responsibilities
- Manage accounts receivable processes, including invoicing, collections, and account reconciliation using accounting software such as QuickBooks, Sage, PeopleSoft, or similar systems.
- Perform data entry and maintain accurate records of billing transactions, payments received, and outstanding balances.
- Conduct analysis of accounts receivable aging reports to identify overdue accounts and initiate collection efforts with clients via phone or email.
- Utilize spreadsheets and Excel data analysis techniques to monitor financial trends, perform account analysis, and generate reports for management review.
- Assist with month-end closing activities by reconciling accounts receivable ledger and preparing financial documentation for audits or internal reviews.
Qualifications
- Looking for outgoing individuals who have the ability to build and improve relations with our clients A/P teams.
- Proven experience in accounting and finance roles with a focus on accounts receivable management; experience with public accounting is a plus.
- Proficiency in accounting software such as QuickBooks.
- Excellent data entry skills with high accuracy; proficiency in Excel formulas, spreadsheets, and Excel data analysis techniques.
- Demonstrated ability to communicate effectively with clients via phone or email; excellent customer service skills are vital.
- Knowledge of credit analysis, account reconciliation processes, and collections account management strategies.
- Ability to perform 10 key typing efficiently while maintaining attention to detail; strong math skills are necessary for account analysis.
- Effective phone etiquette combined with organizational skills to support both financial duties and general office administration.
Join us to be part of a vibrant team dedicated to operational excellence! This role offers an exciting opportunity to develop your accounting expertise while contributing to a well-organized office environment that values precision, professionalism, and proactive service delivery.
Pay: $25.00 - $33.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Work from home
People with a criminal record are encouraged to apply
Work Location: Hybrid remote in Argyle, NY 12809
