Administrative Assistant
Administrative Assistant Position Summary
We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support the daily operations of a busy residential construction company. This position plays a critical role in maintaining office efficiency and supporting a team of approximately 10–15 employees including management for field staff, service technicians, installers, and subcontractors.
The ideal candidate is professional, proactive, customer-service oriented, and comfortable managing multiple priorities in a fast-paced construction environment.
Administrative Assistant Location
Brandon
Administrative Assistant Job Responsibilities
Reception & Front Office Duties
- Answer and direct incoming phone calls professionally
- Greet clients, vendors, subcontractors, and visitors
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain a clean, organized, and professional reception and office environment
- Coordinate office calendars, meetings, and appointments
Bookkeeping & Financial Support
- Perform daily bookkeeping functions using QuickBooks
- Process invoices, receipts, and purchase orders
- Assist with accounts payable and accounts receivable
- Reconcile credit card statements and vendor accounts
- Maintain organized financial records and documentation
- Assist management with reporting and administrative financial tasks
Office Supplies & Inventory Management
- Order and maintain supplies for office, kitchen, and other locations
- Monitor inventory levels and restock as needed
- Coordinate with vendors and suppliers for pricing and deliveries
- Organize and maintain supply storage areas
Kitchen & Office Maintenance
- Maintain cleanliness and organization of kitchen and common office areas
- Ensure kitchen supplies, coffee, beverages, and snacks are stocked
- Coordinate office maintenance or repair requests as needed
Document Management & Administrative Support
- Maintain organized digital and physical filing systems
- Manage document storage, scanning, indexing, and retrieval
- Assist with construction-related paperwork, permits, contracts, and project documentation
- Support managers and team members with correspondence, reports, and administrative tasks
- Prepare letters, spreadsheets, forms, and other business documents
- Assist with on-boarding paperwork and employee records as needed
General Office Support
- Provide day-to-day administrative support for a team of 10–15 employees
- Assist with special projects and company initiatives
- Help maintain company policies, procedures, and office organization
- Perform other general office duties as assigned
Administrative Assistant Qualifications
- High school diploma or equivalent required
- Associate degree or administrative training preferred
- 2+ years of administrative assistant or office management experience preferred
- Experience in construction, contracting, or related industries preferred
- Proficiency with QuickBooks and Microsoft Office applications
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Professional demeanor and customer service skills
- Ability to work independently and prioritize tasks effectively
- Strong attention to detail and accuracy
Administrative Assistant Preferred Skills
- Experience supporting construction operations or project teams
- Familiarity with construction terminology and documentation
- Ability to manage multiple deadlines in a fast-paced environment
- Experience with digital file organization and document management systems
Administrative Assistant Work Environment
- Full-time, in-office position
- Standard business hours Monday through Friday
- Fast-paced residential construction office environment
Administrative Assistant Compensation & Benefits
- Competitive compensation based on experience
- Bonus opportunity
- Paid training
- Paid Time Off
- Paid holidays
- 401K retirement plan
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Opportunities for advancement and career growth
- Professional development assistance
- Weekly pay
Drug test and background check required prior to placement.
Sutton Contracting, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, ancestry, marital status, protected veteran status, or any other characteristic protected by law.
We will provide reasonable accommodation for a qualified applicant with a disability that will enable the individual to have an equal opportunity to participate in the application process and to be considered for a job.
Pay: $21.50 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
