Summary:
The Associate Comptroller is a senior financial leader responsible for overseeing the university’s post-award grants and contracts administration, general ledger integrity and reporting, along with tax and financial compliance.
This role ensures accurate accounting, timely financial reporting, and compliance to federal, state, and institutional regulations.
The Associate Comptroller serves as a key partner to the AVP/Comptroller, Sponsored Programs, Division of Business & Finance, campus community, internal and external auditors, ensuring strong internal controls and audit-ready operations.
Key Areas of Oversight
1. Grants & Contracts (Post-Award)
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Oversees all post-award financial administration for federal, state and private grants.
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Ensures compliance with Uniform Guidance, agency-specific requirements, and institutional policies.
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Manages grant billing, drawdowns, financial reporting, and closeout.
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Reviews and approves grant budgets, cost transfers, and allowable expenditures.
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Coordinates with Title 3 Office and Office of Sponsored Programs on award setup and compliance monitoring.
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Provide guidance to the Principal Investigator as needed
2. General Ledger (GL) Leadership
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Provides full oversight of the general ledger, ensuring accuracy, completeness, and timely reconciliation.
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Coordinate in conjunction with Associate Comptroller Operations and ERP Manager the monthly, quarterly, and annual close processes.
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Ensures proper classification of transactions across all funds, including restricted, unrestricted, auxiliary, and capital.
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Serve on the committee to oversee chart of accounts governance and ERP financial configuration related to the chart structure.
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Ensures compliance with GAAP, GASB, and state reporting requirements.
3. Financial Reporting & Audit Readiness
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Serve as the lead in the coordination and preparation of financial statements, schedules, and supporting documentation.
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Serves as a primary liaison for internal and external auditors, including A-133/Single Audit.
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Ensures timely submission of federal, state, and agency-required financial reports to include the annual SEFA report.
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Work with Comptroller management team to implement corrective action plans and strengthen internal controls.
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Coordinate with Associate Comptroller – Operations to ensue tax compliance to related to payroll, state and other federal compliance regulations.
4. Leadership & Collaboration
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Supervises staff in Grants & Contracts, General Ledger Accounting, and coordinate as needed with the Associate Comptroller – Operations.
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In collaboration with ERP Manager establish training programs and guidance related to compliance, internal controls, and financial processes.
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Collaborates with Budget, Procurement, Comptroller Operations, and Business Process Improvement to ensure integrated financial operations.
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Work with Business Process Improvement to supports ERP modernization and process improvement initiatives.
