Position Overview:
Under the direction of the County Clerk, the Chief Deputy Clerk – Elections performs highly responsible administrative and technical work in the administration of federal, state, county, city, and special district elections in accordance with Oregon Revised Statutes, Oregon Administrative Rules, and Secretary of State requirements. The position serves as the primary operational support for election administration, voter registration, election records management, and public services while acting on behalf of the County Clerk when authorized.
The position also performs Passport Acceptance Agent duties, serves as Deputy Death Registrar, administers marriage licensing functions, coordinates Board of Property Tax Appeals (BOPTA) activities, provides recording office support through cross-training, and delivers exceptional customer service to the public and partner agencies.
Working Environment: Work is generally performed indoors in the Clerk’s office at the County Courthouse. Heavy computer use on a continual basis. Extended hours are a requirement during the election cycles. May be exposed to angry, hostile, and/or disruptive individuals. Frequent interruptions may interfere with work targets. Occasionally, work is performed at the County Clerk’s satellite office in Irrigon. Involves working with outside agencies to pick up and/or drop off ballots.
Job Responsibilities:
- Assist in planning and conducting state, county, and local elections.
- Maintain voter registration records and election databases.
- Process candidate filings, ballot requests, election documents, and official records.
- Coordinate ballot processing, signature verification, and election security procedures.
- Serve as a Passport Acceptance Agent and process passport applications.
- Process marriage licenses and assist with vital records, including death certificates.
- Coordinate Board of Property Tax Appeals (BOPTA) activities.
- Provide excellent customer service to citizens, elected officials, and partner agencies.
- Cross-train in recording functions and provide backup support as needed.
- Maintain confidential records while ensuring compliance with state and federal laws.
Qualifications:
- High school diploma or GED.
- Three years of clerical, administrative, records management, or election-related experience.
- Strong computer, organizational, and communication skills.
- Ability to handle multiple priorities while maintaining exceptional accuracy.
- Excellent customer service and professionalism.
- Valid Oregon driver's license or ability to obtain one.
- Experience working in a County Clerk or Election Office preferred.
- Oregon Notary Public or ability to obtain.
- Passport Acceptance Agent certification or ability to obtain after hire.
- Experience with election or records management software preferred.
Job Type: Full-time
Pay: $22.51 - $25.33 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
