Hiring for 9:15 am - 5:45 pm
Start date: now
KEY DUTIES AND RESPONSIBILITIES
The Grace Beginnings Academy Administrative Assistant supports the daily administrative operations of the school and helps create a welcoming, organized environment for children, families, staff, and visitors. This role serves as a key point of communication for families, assists with scheduling substitutes and provides operational support to the leadership team. This position is a year-round, Monday-Friday position with closing hours (9:15a-5:45p).
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Contribute to, communicate and champion the vision of Grace Beginnings Academy
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Welcome families and visitors in a professional and Christ-centered manner.
- Maintain professional posture and confidentiality in all tasks
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Collaborate with the Leadership Team
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Oversee and manage the daily staffing needs and finding substitutes to fill open positions
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Build relationships with the GBA teaching staff and families
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Answer phones, respond to emails and direct any questions to the appropriate staff
- Assist with student arrival and dismissal procedures
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Check-in approved pick-ups via Brightwheel and escort to the child’s class
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Report daily attendance to directors for licensing keeping
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Support daily office operations including copying, data entry, and attendance
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Monitor office and classroom supply inventory and order materials as needed.
- Manage and order food and milk
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Organize community storage spaces: teacher’s workroom, storage closets, etc.
- Assist in equipment upkeep noting items that need to be replaced, thrown or fixed
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Execute staff dinners, special event supplies within the administrative team
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Assist in material preparation for meetings, conferences and school wide events
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Proficiency with email, word processing, spreadsheets, and school management systems
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Answer walkie calls as needed
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Other duties as assigned
PROFESSIONAL AND SPIRITUAL EXPECTATIONS
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Education: High school diploma required; associate degree preferred
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Experience: 2+ years in childcare/school administration, customer service or office support
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Strong organizational skills with attention to detail
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Warm, professional communication skills with children and adults
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Ability to manage multiple tasks and adapt in a fast-paced, fluctuating environment
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Has a heart and mission to reach the next generation with the Gospel.
- Can clearly articulate the Gospel to a young child.
- Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior as evidenced by the manifestation of the fruit of the Holy Spirit.
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Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.
