Responsibilities
- Manage and maintain accurate financial records using QuickBooks, Sage construction software, AppFolio software, experience on all preferred but trainable
- Invoicing, expense tracking, and bank reconciliations
- Provide front desk support by greeting visitors, answering multi-line phone systems, and directing calls professionally
- Handle data entry tasks with precision, including filing, document proofreading, and updating spreadsheets
- Assist with clerical duties like photocopying, mailing, and maintaining organized filing systems, organized work environment preferred
- Perform general administrative tasks including typing correspondence, managing office supplies, and supporting personal assistant duties as needed
Requirements
- Enter/Pay bills
- Compile construction draw packets (gather invoices, print reports)
- Bill AppFolio work orders
- Payroll preparation
- First of the month owner distribution support
- First of the month investor checks
- Commercial management fees
- Commercial billbacks
- Mail pick up/distribute to right personnel
- Supply run/order/maintain
- Reorder checks
- File paperwork
- Renew WA SOS and business licenses
- Email communication
- Strong typing speed along with attention to detail for proofreading and data entry tasks
- Previous office experience in a construction, development or property management environment demonstrating reliability and professionalism and ability to multitask without a lot of supervision
Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role offers an exciting opportunity to manage essential financial records while providing vital administrative support across our office operations. The ideal candidate will bring enthusiasm, organizational prowess, and a proactive attitude to ensure smooth daily functions and accurate bookkeeping. This paid position is perfect for someone eager to develop their skills in office management, financial record-keeping, and customer service within a collaborative environment.
Responsibilities
Join us to be part of a vibrant team as soon as possible , where your skills will directly contribute to our success. We value proactive individuals who thrive on organization, accuracy, and delivering outstanding support every day!
Pay: $60,000.00 - $73,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
