Join Our Team
We are seeking an experienced, organized, and motivated Lead Administrative Assistant to lead the daily operations of our busy specialty medical practice. This leadership position is ideal for someone who thrives in a fast-paced healthcare environment, enjoys building strong teams, and is committed to delivering exceptional patient care and operational excellence.
What You'll Do
- Lead and oversee the daily operations of the medical office.
- Support your team while promoting accountability and teamwork.
- Coordinate physician office schedules, OR schedules, and staffing needs.
- Manage surgical scheduling, authorizations, medical clearances, and required documentation.
- Resolve patient concerns while maintaining a high level of patient satisfaction.
- Monitor employee attendance, PTO, and scheduling in accordance with company policies.
- Maintain provider credentialing, insurance enrollments, hospital privileges, CAQH profiles, DEA registrations, and licensure renewals.
- Prepare monthly reports, physician documentation, and key performance metrics.
- Collaborate with Revenue Cycle and Operations leadership to maximize collections and improve office performance.
- Ensure compliance with HIPAA, OSHA, company policies, and regulatory standards.
Qualifications
Required
- High school diploma or GED
- Minimum of 3 years of medical office management experience
- Previous experience supervising and developing staff
- Strong knowledge of medical office operations, insurance processes, and patient scheduling
- Excellent communication, organizational, and leadership skills
- Proficiency with Microsoft Office and electronic medical record (EMR) systems
What We're Looking For
The ideal candidate is:
- A confident and supportive leader
- Organized and detail-oriented
- Able to multitask and prioritize in a fast-paced environment
- Professional, dependable, and solution-focused
- Committed to excellent patient service
- Skilled at building positive relationships with physicians, staff, and patients
Why Join Us?
We offer the opportunity to become an integral part of a growing specialty medical practice where your leadership will directly impact patient care, employee engagement, and operational success. We value collaboration, professionalism, integrity, and a positive workplace culture.
Job Type: Full-time
Schedule: Monday–Friday
Work Location: In person
If you are a motivated healthcare leader looking to make a meaningful impact, we encourage you to apply. We look forward to welcoming an experienced Administrative Assistant to our team.
Job Type: Full-time
Pay: From $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- How many years of surgical scheduling do you have?
Work Location: In person
