Job Overview
We are seeking a detail-oriented and proactive Invoice Coordinator to join our dynamic finance team. In this vital role, you will oversee the accurate processing and management of invoices, ensuring timely payments and receivables. Your expertise in accounting systems, financial software, and industry standards will drive efficiency and compliance across our billing operations. This position offers an exciting opportunity to contribute to a fast-paced environment where precision and customer service excellence are paramount.
Duties
- Manage accounts payable and accounts receivable processes using various financial software such as QuickBooks, Sage, PeopleSoft, and other accounting systems
- Verify invoice accuracy by cross-referencing purchase orders, contracts, and delivery documentation in accordance with GAAP (Generally Accepted Accounting Principles)
- Reconcile accounts through detailed analysis of journal entries, account analysis, and ledger reviews to ensure data integrity
- Perform data entry with high accuracy using 10 key typing skills and Excel formulas for data analysis and reporting
- Facilitate revenue cycle management by monitoring billing cycles, CPT coding (Current Procedural Terminology), ICD-10 coding (International Classification of Diseases), medical billing, and medical collections when applicable
- Conduct account reconciliation activities to resolve discrepancies promptly while maintaining compliance with SOX (Sarbanes-Oxley Act) controls
- Provide exceptional customer service by responding to vendor inquiries, negotiating payment terms, and maintaining professional phone etiquette
Skills
- Strong understanding of accounting concepts including debits & credits, double entry bookkeeping, journal entries, and corporate accounting practices
- Proficiency in financial software such as QuickBooks, Sage, PeopleSoft, and experience with Excel data analysis including formulas and pivot tables
- Knowledge of GAAP standards, SOX compliance requirements, and governmental or non-profit accounting practices
- Experience with accounts payable/receivable management, revenue cycle processes, and medical billing procedures including CPT coding and ICD-10 terminology
- Excellent analysis skills for account analysis, account reconciliation, and financial data review
- Effective negotiation skills paired with strong communication abilities for customer service excellence and dispute resolution
- Ability to perform detailed data entry tasks accurately while adhering to strict deadlines in a fast-paced environment
Join us to be part of a dedicated team that values precision, efficiency, and outstanding service. Your expertise will help streamline our billing operations while ensuring compliance with industry standards. We’re committed to supporting your growth in a collaborative environment where your skills make a real impact!
Pay: $15.00 - $20.00 per hour
Work Location: In person
