Job Overview
We are seeking a dynamic and organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your energetic approach and attention to detail will help create a positive experience for visitors, developmentally disable clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly environment.
Responsibilities
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette.
- Handle scheduling tasks such as calendar management and appointment setting with accuracy.
- Maintain organized filing systems, perform data entry, and ensure all records are up-to-date using productivity software like Microsoft Office and Google Workspace.
- Support office management duties including supply inventory, basic bookkeeping with QuickBooks, and document proofreading.
- Assist with clerical tasks such as copying, scanning, faxing, and preparing correspondence or reports.
- Provide customer support by addressing inquiries via phone or email, ensuring excellent service at all times.
Qualifications
- Proven experience in office administration, clerical work, or front desk roles within a professional environment.
- Strong computer literacy with proficiency in Microsoft Office Suite, data entry, and general technical skills.
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
- Exceptional customer service skills with a friendly demeanor and professional phone etiquette.
- Bilingual abilities are highly desirable to serve diverse client needs better.
- Experience as personal assistant or administrative experience that demonstrates multitasking capabilities and attention to detail.
Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a real difference. We value energetic individuals who thrive in fast-paced environments and are eager to support our organization’s success through excellent customer service and administrative support.
Pay: $22.00 - $25.00 per hour
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
