Position OverviewCoe-Brown Northwood Academy is seeking a highly organized, detail-oriented, and dependable Special Education Secretary to provide administrative support to the Special Education Department and Director of Special Education. This position plays an integral role in supporting the departments day-to-day operations and maintaining accurate, confidential, and timely special education records and documentation.Primary Responsibilities-Coordinate and schedule special education meetings, including IEP meetings, evaluations, reevaluations, eligibility meetings, and other team meetings.-Communicate with parents/guardians, staff, sending districts, and related service providers regarding meeting dates, scheduling, and required documentation.-Prepare and distribute meeting notices and other special education correspondence.-Send, receive, organize, and track special education documents, including consent forms, evaluations, IEP documents, Written Prior Notices, progress reports, and other required paperwork.-Maintain systems for tracking outstanding documents, signatures, and required follow-up.-Maintain accurate and confidential electronic and paper special education student files.-File and upload documents promptly and ensure student records are complete, organized, and easily accessible.-Request and transfer special education records for students entering or leaving CBNA.-Maintain accurate student information within special education databases and other school information systems.-Assist with preparation and organization of records for audits, monitoring, reporting, and compliance reviews.-Maintain department calendars, spreadsheets, tracking systems, and other organizational tools.-Provide administrative support to the Director of Special Education and special education staff as needed.-Maintain strict confidentiality of student and family information in accordance with FERPA and applicable school policies and procedures.-Perform other related administrative duties as assigned by the Director of Special Education.The successful candidate will: -Have excellent organizational skills and exceptional attention to detail.-Have a positive growth mindset and be an excellent collaborator.-Be able to manage multiple deadlines, meetings, documents, and priorities simultaneously.-Demonstrate strong written and verbal communication skills.-Be comfortable communicating professionally with parents, educators, administrators, and outside agencies.-Demonstrate proficiency with Google Workspace.-Maintain a high level of discretion and confidentiality when handling student information.-Be dependable, proactive, and able to work independently while also functioning as an integral member of the Special Education Department.-Have prior administrative or clerical experience; experience in a school or special education setting is strongly preferred, but not required.Interested candidates should complete a Non-Certified Employment Application found on our website - coebrown.org, and email it along with a cover letter, resume, and letters of recommendation to:
[email protected]