The Accountant Payable Clerk is responsible for all aspects of the payable process; from receiving, invoices, issuing payments, and filing documents.
ESSENTIAL FUNCTIONS:
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Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
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Reconciles processed work by verifying entries and comparing system reports to balances.
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Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
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Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing
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checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
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Ensures credit is received for outstanding memos.
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Issues stop-payments or purchase order amendments.
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Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.
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Verifies vendor accounts by reconciling monthly statements and related transactions.
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Protects organization’s value by keeping information confidential.
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Updates job knowledge by participating in educational opportunities.
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Accomplishes accounting and organization mission by completing related results as needed.
Education: Required High School Diploma/GED. Preferred Associate’s or Bachelor’s degree in Accounting, Finance or Business Administration and/or equivalent related work experience.
Work Experience:
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Experience in sign industry preferred.
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Proven work experience as AP Clerk or Accounting
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Solid understanding of basic accounting principles, fair credit practices and collection regulations
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Proven ability to calculate, post and manage accounting figures and financial records
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Data entry skills along with a knack for numbers
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Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ER software)
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Proficiency in English and in MS Office
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Customer service orientation and negotiation skills
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High degree of accuracy and attention to detail
