MAMAN CORP. IS AN ESTABLISHED, SUCCESSFUL AND GROWING COMMERCIAL GENERAL CONTRACTOR SERVING CHICAGOLAND AND NATIONAL CLIENTELE. WE ARE SEEKING TO ADD TO OUR TEAM A CONSTRUCTION PROJECT ADMINISTRATOR WITH A PROVEN TRACK RECORD OF SUCCESS.
ROLE AND RESPONSIBILITIES
This position will be responsible for a varied and complex project support and procedural assistance to project managers. S/he is expected to demonstrate sincere desire to serve our customers and assist with the overall safety, direction completion and financial outcome of construction projects. They must have the ability to work with co-workers in a cooperative manner while remaining flexible, resourceful, proactive, and efficient with a high level of professionalism, and confidentiality. The ideal candidate is one who can work independently with little to no supervision and has experience supporting supervisors in daily administrative construction tasks.
and candidates considered for the position must possess excellent organizational abilities, meticulous attention to detail, strong verbal and written communication skills and demonstrate success in building interpersonal relationships required to work in a fast- paced, creative and collaborative team environment.
- Support the project managers with document control procedures and electronic job file archiving
- Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.
- Facilitate the subcontractor bid process to include processing, distribution and tracking of all project bidding documentation.
- Follow up to ensure timely receipt of on correspondences and outstanding requests.
- Utilize software programs and templates to process, distribute and track all project documentation.
- Setup job binders and subcontractor files
- Negotiate subcontracts.
- Plan and schedule projects
- Manage jobs in progress including subcontractor coordination, conflict resolution, documentation and ensuring quality and safety on every job.
- Assist with the support, maintenance and preparation of reports, calendars, files and spreadsheets.
- Perform project closeout.
- Preparing 3-week look ahead schedules.
- Prepare agendas and make arrangements for meetings.
- Creating/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outlines. Attending meetings when requested by PM.
QUALIFICATIONS AND REQUIREMENTS- THE CANDIDATE MUST POSSESS THE FOLLOWING REQUIREMENTS AND SKILLS:
Our Construction Project Assistant integrity is very important to Maman Corp., we enjoy a reputation for complete and accurate project records and follow thru, while treating our vendors, suppliers and subcontractors in a fair and honest manner. Our Construction Project Assistant must be highly motivated and have a history of integrity, honesty, loyalty and recognize the confidential nature of their role in the business operations.
- Master in Excel (Must understand and be able to enter formulas and functions)
- 2-10 years of experience in construction field
- Proven to be highly self-motivated, strong personal initiative and solid judgment
- Proven to work accurately while under pressure of deadline
- Ability to build and maintain strong working relationships
- Excellent Proficiency with the MS Office Suite including Word, Excel, SharePoint, PowerPoint, OneDrive, outlook and Project Scheduling (preferred), with emphasis on complex Excel spreadsheet capabilities and Word processing.
- Proven leadership and managerial abilities to interact with all levels of management
- Proven analytical skills as a problem predictor, not just problem solver
- Comfortable interacting/interfacing with subcontractors, suppliers and designers
- Self-Motivated with the ability to work independently and as part of a team
- Ability to manage multiple projects simultaneously and flexible in prioritizing work tasks.
- Experience working in web-based applications.
- Contract reading and Comprehension
- Timely, professional and polished in appearance
- Must be able to pass pre-employment drug screen test (paid for by the company)
- In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
- Licenses, Bonds, COI’ s and permits knowledge
PREFERRED SKILLS
- Working knowledge of Foundations construction software
- Associates plus experience or Bachelor’s degree in related field
- 3+ years’ experience in a Project Manager’s Assistant or related position
Benefits:
We offer our employees the following competitive benefits package:
- Medical (company paid for Employee Coverage), Dental, Vision Insurance
- Basic Life and AD&D Insurance
- Short Term Disability Insurance
- 401 (k) with company match
NO AGENCIES PLEASE: UNSOLICITED RESUMES FROM THIRD PARTY AGENCIES WILL NOT BE ACCEPTED.
PLEASE NO PHONE CALLS.
MAMAN CORP. IS AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER, INCLUDING VETERANS AND DISABILITY STATUS.
