SUMMARY
This position provides administrative support to the Facilities Coach and department coaches, as required to ensure that the service requirements of the Coach and team members are met. Assists in coordinating department activities, facilitates effective communication among team members and applies and models the principles of Monrovia in all administrative duties.
DUTIES AND RESPONSIBILITIES
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Duties and responsibilities include, but are not limited to the following:
- Ensure that departmental information is updated in the appropriate system(s) accurately and in a timely manner.
- Work with Facility coaches to help the Facilities, using our new ClickUp work order program to manage work orders and assign them to available craftsmen and record time status.
- Coordinate with walk in craftsman request that has not been registered in ClickUp determine if ask needs to be sent into ClickUp.
- Assist the department with online and local parts ordering to include receiving and pick up.
- Communicate cost of parts for approval prior to ordering.
- Assist in managing assets in Oracle.
- Coordinate PM program and work orders.
- Complete cycle count inventory monthly items in Garage to support PM’S and most used mechanical items.
- Insure maintaining inventory stocked in commonly used parts.
- Assist preparing monthly Safety meeting topics, attend, and take minutes at department meetings and ensure their timely distribution.
- Provide prompt delivery of company and inter-department correspondence and facilitate communication among Coaches and Craftsmen.
- Promote the Monrovia brand internally and externally.
- Adhere to all safety policies and procedures.
- Respond to Coach and Craftsmen administrative and Facilities requests.
- Assist Team in obtaining necessary information and reports, and metrics, to perform their work at the highest level of quality and in the safest manner.
- Maintain first aid supplies to ensure that there are always adequate supplies provided.
- Performs other related duties to benefit the company's mission as assigned.
SUPERVISION TO BE RECEIVED: Reports to the Facilities Coach
SUPERVISION TO BE EXERCISED: none
COMPETENCIES AND QUALIFICATIONS
- Can work in a team environment with a diverse work force and serve as a positive influence.
- Cooperative, receptive to feedback, willing to learn.
- Reports to work daily and on time, accountable for timeliness in projects, meeting goals.
- Accomplish work with minimum supervision, working independently in decision making.
- Willing to engage in conversations on process improvement.
- Contributes ideas for improved organization in work area and with the team.
- Can work in a safe manner; adhere to all workplace and safety policies and report unsafe conditions.
- Must have the ability to effectively communicate both verbally & written.
- Basic computer skills and Microsoft Office experience are preferred.
AMERICANS WITH DISABILITY SPECIFICATIONS
EDUCATION AND EXPERIENCE
- Must have a valid driver’s license and an acceptable driving record.
PHYSICAL DEMANDS
- The physical demands described here are representative of those that must be met by a craftsman to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the craftsman must have full range of mobility in their upper and lower body, can reach overhead and work in various positions including stooping, standing walking, bending over, and squatting; can lift, pull and push materials, use hands and fingers to feel, handle plants or operate objects, tools or controls; are able to use close vision, distance vision, peripheral vision and the ability to adjust focus, all with or without a reasonable accommodation..
- Must be able to lift a minimum of 30 pounds repeatedly and 50+ pounds occasionally.
WORK ENVIRONMENT
- Work environment characteristics described here are representative of those that must be met by a craftsman to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the craftsman is exposed to weather conditions (hot, cold, and rain).
- The noise level in the work environment is usually moderate.
