Job Overview
A vibrant and nurturing small private school is seeking a dynamic and highly organized Administrative Assistant to join our dedicated team. This role is essential in ensuring smooth daily operations, providing exceptional support to staff, students, and parents, and maintaining an efficient office environment. The ideal candidate will be proactive, personable, and possess a strong ability to manage multiple tasks with precision and professionalism. As the backbone of our administrative functions, you will play a vital role in fostering a welcoming atmosphere that reflects our school's commitment to excellence and community.
Responsibilities
- Manage front desk operations, greeting visitors and handling inquiries with professionalism and warmth
- Operate phone system, directing calls accurately and courteously while providing excellent customer support
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
- Perform data entry tasks using Microsoft Office Suite and Google Workspace to update student records, attendance logs, and administrative databases
- Coordinate calendar management for school events, meetings, and appointments with efficiency and attention to detail
- Support office management duties such as ordering supplies, proofreading communications, and managing correspondence
- Maintain confidentiality when handling sensitive student, family, staff, and school information.
- Draft, edit, and format emails, letters, flyers, reports, and other school-related documents.
- Input and update information in databases, spreadsheets, and internal systems.
- Maintain office equipment and coordinate with service providers when repairs or support are needed.
- Coordinate logistics for meetings and school events, including room setup, materials, catering, and communication.
- Make weekly website updates using WordPress, including posting announcements, event information, photos, and other important school content
- Support students when they have needs such as needing bandages, medication, classroom supplies, computer log-in support...
- Provide traffic and student support at drop off/pick up
- Assist with closing the school campus at the end of the school day
- Contribute to a positive office environment by fostering teamwork, collaboration, and professionalism.
- Support fundraisers, donation requests, event production day of support
- A Plus +: Create and upload social media content for Instagram and Facebook to highlight school events, student activities, and community updates.
- Design flyers and promotional materials for school events and share them on social media and the school website.
Skills
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Canva, and Google Workspace applications
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Demonstrated clerical experience including filing, data entry, proofreading, and document management
- Time management skills coupled with the ability to multitask efficiently while maintaining accuracy
- Exceptional phone etiquette and providing superior customer service
- Knowledge of office management procedures combined with administrative experience in an educational setting preferred
- Strong data entry skills with excellent attention to detail and accuracy
- Experience using WordPress or similar website platforms to make updates, post announcements, and manage website content is preferred
- Experience creating content for social media platforms such as Instagram and Facebook is preferred
- Basic graphic design skills and experience creating flyers, event materials, or digital content are a plus
- Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities effectively.
- Excellent verbal and written communication skills are required.
- Ability to maintain confidentiality, professionalism, and a positive attitude in a school office environment.
- Strong working memory and attention to detail are critical for this position.
- Bilingual abilities to communicate fluently in English and another language are highly advantageous
- Personal assistant experience or calendar management skills to coordinate schedules seamlessly
- A plus: Ability to take clear, high-quality photos for events, social media, websites, and promotional materials.
Join us in creating a positive learning environment where every detail counts! This paid position offers an engaging opportunity for someone eager to contribute meaningfully to a thriving neurodivergent educational community!
Pay: $25.00 - $32.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
