We are seeking a highly organized and detail-oriented Administrative Assistant / Project Assistant with Accounting Support to join our growing HVAC and Plumbing Commercial Construction team. This role is ideal for someone who enjoys working in a fast-paced construction environment, supporting project teams, and helping keep accounting and office operations running smoothly.
In this position, you will assist with day-to-day administrative tasks, project coordination, document control, and accounting support. You will work closely with project managers, field teams, vendors, and leadership to help ensure projects stay organized, accurate, and on track.
Responsibilities
- Provide administrative support to project managers and office leadership.
- Assist with project documentation, file organization, subcontractor paperwork, and job closeout.
- Support accounting tasks such as invoicing, purchase orders, data entry, reconciliations, and payment tracking.
- Help process vendor invoices, subcontractor billing, and expense reports.
- Maintain accurate records in accounting and project management systems.
- Communicate with vendors, subcontractors, and team members in a professional manner.
- Assist with scheduling, correspondence, and general office duties.
- Support additional project and accounting tasks as needed.
Qualifications
- Previous experience in administrative support, project coordination, or accounting preferred.
- Construction industry experience is a plus, especially HVAC, plumbing, or commercial construction.
- Strong attention to detail and organizational skills.
- Basic accounting knowledge and proficiency with spreadsheets.
- Comfortable learning new software and working with multiple priorities.
- Strong communication and problem-solving skills.
- Ability to work independently and as part of a team.
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
