About Us
Zero Tax Tags is a fast-growing Whitefish-based company specializing in Montana LLC formation and vehicle registration services for clients nationwide. We're a small, tight-knit team that moves fast, uses the latest technology, and takes pride in delivering an exceptional client experience. Every day is different, every order matters, and we're building something exciting from the ground up.
What You'll Do
This role is built for someone who loves organized, detail-driven work and genuinely enjoys helping people. You'll be the engine that keeps our orders moving accurately and efficiently. You'll work directly with clients to gather, complete, and prepare the documentation needed to register their vehicles.
- Coordinate with clients to collect, complete, and verify the documents required to register their vehicles
- Review ownership history and documentation to ensure every title transfer is clean and complete
- Process and prepare paperwork and documentation for client orders
- Scan, organize, and route incoming mail and documents
- Communicate with clients via our CRM system
- Monitor order status and proactively update clients throughout the process
- Coordinate with state agencies and third-party services to resolve issues
- Maintain accurate digital records across all active orders
- Assist with general office operations and support the team as needed
You're a Great Fit If You:
- Are obsessively detail-oriented. Catching errors before they become problems is your superpower
- Can follow chain of ownership and documentation logic. Tracing how something legally passes from one party to the next comes naturally to you
- Communicate clearly and professionally with clients, even when things get complicated
- Pick up new software and tools quickly. We use AI daily and expect the same from our team
- Thrive in a fast-paced environment where priorities shift and no two days are identical
- Are a self-starter who doesn't need to be micromanaged
- Show up on time, every time, ready to work
- Want to grow with a company that rewards performance with more responsibility and better opportunities
Experience We're Looking For
The hardest part of this job is understanding chain of ownership: tracing how a vehicle has legally passed from one owner to the next, and making sure every link in that chain is properly documented. If you've done title work in real estate (title companies, escrow, closings) or with vehicles (dealerships, DMV/tag work, fleet titling), you already understand this, and you'll have a real edge.
That kind of experience is what we want most, so if you have it, make sure we know. If you don't but you're exceptionally detail-oriented and a fast learner, we still encourage you to apply. The rest of the job is teachable for the right person, but a head for chain of ownership is what sets the strongest candidates apart.
What We Offer
- $20-27/hour depending on experience (1099 contractor)
- Pay increase available at 90 days based on performance
- A small team where your work actually matters and is noticed
- Real growth opportunity. We promote from within as the company expands
- A unique, dynamic work environment on the cutting edge of AI-assisted business operations
To Apply
Submit your resume through Indeed. We review applications quickly and reach out fast. If you're a strong fit, expect to hear from us within 24-48 hours for a brief Google Meet video interview.
Job Type: Full-time
Work Location: In person
Job Type: Full-time
Pay: $20.00 - $27.00 per hour
Work Location: In person
