Join One of Florida's Premier Private Clubs
Loblolly is an exclusive, member-owned private club and residential community located in beautiful Hobe Sound, Florida. Recognized as a Platinum Club of America and A Distinguished Club Elite Status, we are known for delivering exceptional service, maintaining world-class facilities, and fostering a culture built on professionalism, teamwork, and genuine hospitality.
We are seeking a friendly, organized, and service-oriented POA Administrative Assistant to support our Property Owners Association (POA). This is much more than a traditional administrative role, you'll be a trusted resource for our residents, work closely with board members and leadership, and help ensure the smooth operation of our vibrant residential community. This position provides administrative support to the POA Manager while serving as an important resource for our residents and occasionally supporting the Director of Facilities & POA as needed.
As our POA Administrative Assistant, you will:
- Welcome and assist homeowners and residents with professionalism and exceptional customer service.
- Coordinate POA Board meetings, including preparing meeting materials, recording minutes, and distributing board communications.
- Process new resident information, membership applications, approvals, and mailbox setup.
- Maintain resident files, architectural review records, and other confidential documents.
- Coordinate Residential Services requests with staff and preferred vendors.
- Answer phone and email inquiries while providing timely follow-up.
- Prepare correspondence and communications for the POA.
- Support the POA Manager with a variety of administrative projects and day-to-day operations.
- Assist with reception duties for occasional coverage, as needed.
We're looking for someone who is:
- Friendly, approachable, and committed to providing exceptional customer service.
- Highly organized with excellent attention to detail.
- Comfortable managing multiple priorities in a professional office environment.
- A strong communicator who enjoys working with residents, board members, vendors, and fellow team members.
- Proficient in Microsoft Office, particularly Excel.
- Experienced in administrative support and office coordination (property management, HOA, or private club experience is a plus but not required).
Qualifications
- High school diploma or GED required.
- Administrative or related office experience required.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to maintain confidentiality and professionalism.
If you take pride in staying organized, enjoy helping others, and want to work in a beautiful, professional environment where your contributions truly matter, we'd love to hear from you.
Please send your resume to Brian Eckert, Property Association Manager, at [email protected]. No phone calls please.
Pay: $29.00 - $32.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Vision insurance
Work Location: In person
