Administrative Assistant – Job Description
St. John Community Church
Position Purpose
The Administrative Assistant supports the mission and ministries of St. John Community Church by providing administrative excellence, clear communication, and a warm, hospitable presence. This position ensures that church operations, worship support, communication, and congregational care are organized with excellence and carried out in a spirit of service.
Position Classification
· Status: Part-Time Ministry Support Staff (30 hours a week)
· Schedule: Monday – Friday, 9:00 AM – 3:30 PM (30 min lunch)
· Compensation: $20-$25 an hour (Compensation based on experience)
Reports To
Direct Supervisor
· Lead Pastor
Collaborates With
· Lead Pastor
· Connection Minister
· Worship Minister
· Children’s Minister
· Youth Minister
· Ministry Leaders
· The congregation at large
· The Administrative Assistant is expected to actively support and participate in the mission, worship life, and ministries of St. John Community Church.
Core Responsibilities
1. Worship & Media Support
· Participate in weekly worship planning and support.
· Collaborate on the worship services program in Planning Center.
· Prepare worship announcement slides and service materials.
· Compile and report worship attendance.
· Coordinate with the Tech Team for media needs.
· Print Orders of Worship.
· Edit and upload sermon videos to digital platforms.
2. Communications & Digital Media
· Update the church website as needed.
· Distribute weekly email newsletters (Friday email, spiritual pulse, anointing Tuesday) and printed communications.
· Keep the church database and contact records updated.
· Coordinate messaging for the outdoor sign.
· Coordinate with the Media Coordinator to publish church graphics, guides, and print media.
· Complete and update the annual Church Guidebook/Directory.
· Coordinate scheduled meetings to ensure the participation of all attendees.
3. Congregational Care Support
· Maintain and distribute the Prayer List.
· Communicate with families experiencing illness, loss, or special needs.
· Coordinate birth, wedding, and death announcements.
· Manage the flower calendar and order arrangements as needed.
· Send grief support resources (e.g., grief books/cards) to families.
· Assist ministry staff in maintaining a caring and connected church environment.
4. Administrative & Office Management
· Maintain the church master calendar and room reservations.
· Update and manage covenant partners’ roster (members) and mailing lists.
· Order and organize office supplies.
· Oversee registrations for events, retreats, and special programs.
· Distribute daily incoming mail and manage outgoing mail.
· Coordinate birthday and appreciation cards for staff and key volunteers.
· Send reminders to ministry teams and support lay leaders as needed.
· Provide administrative support to the Lead Pastor by scheduling meetings, helping create agendas, and keeping the Lead Pastor’s calendar in sync with the church calendar and events.
· Provide administrative support to the ministry staff and church committees as needed.
· Support the Director of Finances with support material for a successful Financial Campaign.
· Maintain organized office systems and assist with general day-to-day office operations as needed.
Key Qualifications
· Full involvement in the life of the church is expected.
· Heart for Ministry: Passion for serving the church and supporting its mission.
· Hospitality & Communication: Warm, welcoming, and respectful in all interactions.
· Organizational Excellence: Demonstrates attention to detail, time management, and confidentiality.
· Confidentiality & Discretion: Must exercise wisdom and confidentiality regarding church, staff, and congregational matters.
Technical Skills
· Familiar with Microsoft Office, Planning Center, social media platforms, and basic graphic design tools (e.g., Canva, Mail Chimp).
· Basic proficiency in digital communication tools, website updates, and media platforms preferred.
· Willing to learn church-specific software and systems.
Team Collaboration
· Able to work with pastors, staff, volunteers, and members in a spirit of unity.
Core Competencies
· Integrity & Confidentiality
· Creative Problem-Solving
· Digital Communication Skills and Verbal
· Multitasking with Grace
· Servant Leadership
· Team Collaboration
· Organizational Excellence
· Hospitality & Relational Communication
Mission Alignment
This role is essential in helping St. John Community Church create an environment where people are welcomed, worship is supported, communication is clear, and ministry operates in love and excellence.
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Application Question(s):
- Comfortable with using computer systems for communication (Example include but not limited to Mailchimp, Canva, Database, etc)?
Education:
- High school or equivalent (Required)
Language:
Ability to Commute:
- Prospect, KY 40059 (Required)
Work Location: In person
