Company Overview
The Metrolina Landscape Company is a Charlotte-based leader in landscape construction and maintenance, renowned for delivering the highest standards in the industry. With over 40 years of experience, we collaborate with discerning real estate developers, landscape architects, construction contractors, property managers, and homeowners to create exceptional outdoor spaces. Job Summary
We are seeking a dynamic and detail-oriented Project Administrator to join our team. In this vital role, you will support project management teams by coordinating schedules, managing documentation, and ensuring smooth communication across all project phases. Your proactive approach will help us maintain our reputation for excellence and deliver projects on time and within scope.
Duties:
· Works with Business Development and Production to ensure billing accuracy and timeliness
· Experience working with AIA billing documents and billing software a plus
· Completes all customer project billings timely and accurate manner
· Orders Certificates of Insurance (COI) for each new job and maintains current COI’s
· Manages all paperwork for subcontractors, including issuing subcontracts
· Prepares all safety manuals for new projects
· Enters all project information into VISTA (computer software)
· Utilize project management and accounting software (VISTA) in the billing process
· Set up project budgets and keep them up to date
· Sends all closing documents to customers at completion of each project
· Handles LOCATES for all jobs
· Interacts with customers as needed
· Maintains job files
· Orders bonds, final consents for surety for new jobs
· Sets up and closes out jobs
· Maintains Change Order Log
· Maintains Lien Waivers for Subcontractors and Suppliers
· Tracks the status of all orders placed for jobs
· Provides support to Production and Business Development as needed
· Participates in weekly team meetings
· Proficiency with MS Office required
Reports to: Head of Operations/Admin.
Starting Wages: From $19.00 per hour based on experience
Full-Time, On-Site: 7:30 AM – 4:30 PM M-F (or as needed to complete job)
Join us at The Metrolina Landscape Company to be part of a passionate team dedicated to creating outstanding outdoor environments. Your expertise will help us deliver projects that exceed expectations while fostering your professional growth in a vibrant industry.
Pay: From $19.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
