Position Summary
Coverall Electric is seeking a detail-oriented and organized Administrative Assistant to support daily office operations. The ideal candidate will be a proactive professional who ensures efficient communication, smooth scheduling, accurate documentation, and a clean, well-stocked office environment. This role is key to maintaining strong client and vendor relationships while supporting the operational success of our team.
Key Responsibilities
· Answer, screen, and direct phone calls in a professional and courteous manner.
· Draft, proofread, and manage company correspondence, including emails and letters.
· Create and manage work orders, ensuring accuracy and timely follow-up.
· Schedule and confirm appointments with clients, coordinating with technicians as needed.
· Maintain vendor relations, including requesting quotes, placing orders, and tracking deliveries.
· Process material returns and manage related documentation.
· Monitor and maintain office supplies, including stocking and tidiness of common areas and bathrooms.
· Assist with filing, data entry, and maintaining organized digital and physical records.
· Support general office operations and provide administrative assistance to management as required.
Qualifications
· Previous experience in an administrative support role, preferably in a service or trade industry.
· Strong organizational skills with keen attention to detail.
· Excellent verbal and written communication skills.
· Knowledge of QuickBooks and Microsoft Office Suite (Word, Excel, Outlook) and comfortable with scheduling and database systems.
· Ability to multitask, prioritize tasks, and adapt in a fast-paced environment.
· Professional demeanor with strong interpersonal skills to interact with clients, vendors, and team members.
Working Conditions
· Office-based position with standard business hours.
· Occasional overtime may be required to meet project deadlines.
· Collaborative, team-oriented work environment.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Work Location: In person
