Job Overview
A Sioux City area business is seeking a dedicated and highly organized Office Manager/Administrative Assistant to join their dynamic team. This role is essential in ensuring the smooth operation of daily office activities, providing exceptional administrative support, and maintaining an efficient work environment. The ideal candidate will possess previous experience with Quickbooks, strong multitasking abilities, excellent communication skills, and a proactive approach to office management. This position offers an opportunity to contribute significantly to our organizational success while developing valuable professional skills. Key Responsibilities:
- Manage front desk operations, including greeting visitors and handling inquiries with professionalism and courtesy
- Operate multi-line phone systems, directing calls efficiently and providing excellent customer service
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software
- Support calendar management by scheduling appointments, meetings, and coordinating events
- Assist with bookkeeping duties using QuickBooks or similar accounting software, including invoicing and expense tracking
- Provide clerical support such as proofreading documents, preparing correspondence, and managing mail distribution
- Handle customer support inquiries promptly via phone or email, maintaining positive relationships
- Maintain office supplies inventory and coordinate procurement as needed
- Support personal assistant tasks for executives or team members as required
- Ensure proper phone etiquette and professionalism in all communications
- Contribute to office management initiatives to improve efficiency and workflow
Requirements:
- Proven experience in office management or administrative roles with a strong background in clerical tasks
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools
- Familiarity with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with keen attention to detail and accuracy
- Strong verbal and written communication skills; bilingual abilities are a plus
- Demonstrated ability to manage multi-line phone systems and maintain professional phone etiquette
- Experience in customer service or customer support roles preferred
- Ability to prioritize tasks effectively while managing time efficiently in a fast-paced environment
- Previous experience as a dental or medical receptionist is advantageous but not required
- Knowledge of office procedures such as filing, proofreading, and calendar management
This position offers a rewarding opportunity for motivated individuals seeking to enhance their administrative expertise within a supportive workplace. We welcome applicants who are eager to contribute their skills to our team’s success while growing professionally in a collaborative environment.\
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Pay: $21.00 - $24.00 per hour
Work Location: In person
